Consent 1.C.1.
Regular City Council Meeting
- Meeting Date:
- 09/26/2011
- TITLE
- W.O. 04-12, Alkali Creek Road Maintenance and Slope Reconstruction, Phase 3, Professional Services Contract, Amendment No. 11
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
The City of Billings and Kadrmas, Lee & Jackson, Inc. (KLJ) agreed to a Professional Services Contract on April 26, 2004, to cover the design of reconstructing Alkali Creek Road between Senators Blvd. and Airport Road. Subsequent amendments encompass different phases of the project. Staff is recommending Amendment 11 to cover services associated with observation of the wetlands and additional design, construction administration, and inspection related to repairs needed due to the severe storms and flood that occurred in May, 2011.
As part of the permits obtained to disturb existing wetlands and relocate the channel of Alkali Creek, the City is required to monitor the wetlands for a 5-year period and report on the re-vegetation and general state of the wetlands. KLJ did all the pre-construction observations and reporting, so it is logical for them to also oversee the post-construction monitoring.
The excessive and strong rains and flood that occurred in May, 2011, caused substantial damage to this project site. New vegetation was not yet established so the new slopes experienced some large erosion cuts where top soil washed away. Many of the new trees were either completely washed away or had their root balls exposed. A few spots of the new creek channel were depleted and a couple caved in completely. This damage requires repair and/or replacement work. Some of the repair work will require additional design. Amendment 11 includes tasks related to the design, construction administration, and inspection needed to complete these repairs/replacements.
More specific details of the services provided by Amendment 11 can be found in the attached scope of work.
As part of the permits obtained to disturb existing wetlands and relocate the channel of Alkali Creek, the City is required to monitor the wetlands for a 5-year period and report on the re-vegetation and general state of the wetlands. KLJ did all the pre-construction observations and reporting, so it is logical for them to also oversee the post-construction monitoring.
The excessive and strong rains and flood that occurred in May, 2011, caused substantial damage to this project site. New vegetation was not yet established so the new slopes experienced some large erosion cuts where top soil washed away. Many of the new trees were either completely washed away or had their root balls exposed. A few spots of the new creek channel were depleted and a couple caved in completely. This damage requires repair and/or replacement work. Some of the repair work will require additional design. Amendment 11 includes tasks related to the design, construction administration, and inspection needed to complete these repairs/replacements.
More specific details of the services provided by Amendment 11 can be found in the attached scope of work.
ALTERNATIVES ANALYZED
The Council may:
- Approve Amendment No. 11 to the Professional Services Agreement with Kadrmas, Lee & Jackson; or
- Not approve Amendment No. 11 to the Professional Services Agreement
FINANCIAL IMPACT
The project is being funded by Arterial Fees and a grant approved by HB 645 and funded by ARRA (American Recovery and Reinvestment Act) funds. All ARRA funds have been expended so Arterial Fees will be used for this amendment. There is a possibility of receiving some reimbursement from FEMA for the work related to the flood damage. Amendment 11 is a contract increase of $60,758.50.
RECOMMENDATION
Staff recommends that Council authorize the Mayor to execute Amendment No. 11 to the Professional Services Contract with Kadrmas, Lee & Jackson, Inc., in the amount of $60,758.50.