Staff recommends that City Council review the FY28 Equipment Replacement Plan (ERP) for consideration and action at the November 9th, 2026 City Council Regular Business Meeting.

Staff recommends review of the FY28 Equipment Replacement Plan.

In 2000, the City developed an equipment replacement program to monitor and plan for all equipment replacement in the City.  All vehicles and non-stationary equipment with a useful life of greater than 3 years and a cost of $10,000 or more is included in the plan. The program has criteria and guidelines to identify when equipment should be considered for replacement, as well as allow the City to make intelligent investments in equipment in the future. The plan covers a 20-year time period, and annually, every piece of equipment that is eligible for replacement is reviewed by a committee consisting of representatives from across all City departments. The committee makes replacement recommendations to City Administration and City Council for annual adoption. Once the plan is adopted, the replacement costs are included in the City's fiscal year's budget and the City uses the plan to make sound financial decisions for equipment replacement. Governmental fund departments, which include Parks, Code Enforcement, Police, Fire, Planning, and Library, contribute annually to a separate fund to ensure funds are available when equipment is in need of replacement. Enterprise and Internal Service departments maintain reserves within their departmental funds for equipment replacement.

The FY28 ERP replacements total $11,991,335. This includes $9,681,763 of planned replacements, with an additional $2,309,572 in supplemental requests for added equipment costs related to upgrades and inflationary increases. The FY28 ERP estimates that annual contributions of Governmental Funds to the Equipment Replacement Fund will total $1.7 million, which is an increase of $118,000 over FY27.
 
                            Governmental Contributions Comparison
 

Estimated Contributions by Fund
Fund	2027	2028	Difference
Parks & Recreation	383,298	431,551	48,253
Code Enforcement	20,020	26,854	6,834
General Fund Total	403,318	458,404	55,086
Animal Shelter	31,041	33,702	2,661
Fire	572,674	571,187	(1,487)
Police	538,110	598,686	60,576
Public Safety Total	1,141,825	1,203,575	61,750
Planning	2,144	2,318	174
Community Development	2,901	1,128	(1,773)
Library	33,147	35,573	2,426
Total Governmental	1,583,335	1,700,998	117,663

 

No Council action is needed at this work session, but consideration for recommendations is welcomed.