One of the items included in the Airport's annual operating budget is a maintenance contract for the Airport's elevators and escalators.  The Billings Logan International Airport Terminal Building has eight elevators, two escalators, and one lift, and the Operations Building has one lift. Due to the specialized nature of this equipment, it is more cost effective for the Airport to contract for the monthly service and repair work.  Specifically, this Three Year Maintenance Service Agreement will require the contractor to provide all of the necessary equipment, tools, and personnel to conduct systematic inspections, adjustments, and maintenance for all of the major components of the elevators/escalators.  This Agreement will also ensure compliance with all State of Montana Operating Certificate regulations for the elevators/escalators. 

This Service Agreement was advertised in the Billings Times on August 25, September 1 and 8, 2011, and on the City's Web Site.  One bid was received on September 13, 2011. Staff would like to postpone the award of the contract from the September 26, 2011 City Council meeting until the October 11, 2011 City Council meeting, to allow additional time to review the bid received.

The City Council may:

• Approve the postponement of the award of the Three Year Elevator/Escalator Maintenance Service Agreement from the September 26, 2011 City Council meeting until the October 11, 2011 City Council meeting; or
• Decline to approve the the postponement of the award of the Three Year Elevator/Escalator Maintenance Service Agreement from the September 26, 2011 City Council meeting until the October 11, 2011 City Council meeting and reject the bid.

The total annual cost of this Service Agreement is budgeted at $25,500.  The source of funding for this Agreement is the Airport's annual operating budget.

Staff recommends that the City Council approve postponement of the award of the Three Year Elevator/Escalator Maintenance Service Agreement for Billings Logan International Airport from the September 26, 2011 City Council meeting until the October 11, 2011 City Council meeting.