W.O. 12-01, Water and Sanitary Sewer Main Replacement Projects will replace sanitary sewer, water main and related improvements.  Work will be completed under two (2) separate schedules.  Schedule 1 consists of about 5,200 feet of water main replacement work in Montana Ave. between N. 18th and N. 31st St. and about 4,200 feet of water main replacement in S. 27th St. between 5th Ave. S. and State Ave.  Schedule 2 consists of about 8,300 feet of sanitary sewer main replacement work in the area generally bounded by 9th and 15th St. W. and Ave. C and Parkhill Dr.  Schedule 2 also includes about 1,500 feet each of sanitary sewer and water main replacement at Grand Ave. between 30th St. W. and Patricia Ln. and a sanitary sewer lift station replacement at Sam Snead Trail in the Yellowstone Country Club.  Each project schedule is divided into work zones in order to ensure flexibility for awarding the most work at the lowest price.

These replacement projects were bid on April 10, 2012.  After evaluating the bids, staff recommends that the contract award for Schedule 1 be delayed until the next council meeting on May 14, 2012, and a contract for Schedule 2 be awarded to COP Construction. The delayed contract is for Schedule 1A--S. 27th St. from 5th to 9th Ave. S, Schedule 1B--S. 27th St. from 9th Ave. S. to State Ave. and Schedule 1C--Montana Ave. from N. 18th to N. 31st St.  Staff is recommending delay to allow time to evaluate the bids in more depth.  COP Construction would be awarded Schedule 2A--9th to 15th St. W., Schedule 2B Base--Grand Ave. Sewer 30th St. W. to Patricia Ln., Schedule 2C--Sam Snead Trail Lift Station Replacement, and Schedule 2B Additive No. 1 Water Main Replacement in Grand Avenue.

The Council may:

• Delay award of Schedule 1 of W.O. 12-01 until May 14, 2012, and award Schedule 2A, 2B, 2B additive alternate, and 2C of W.O. 12-01 to COP Construction in the amount of $2,233,047.00.

• Do not award construction contracts on Schedules 1 and 2.  If these projects are not constructed, the City’s water distribution and sanitary sewer collection systems in these areas will continue to experience ongoing maintenance problems.

The following bids were received and evaluated for W.O. 12-01.
 

Schedule 1 - Water Main Replacement

Contractor	Sch. 1A	Sch. 1B	Sch. 1A/1B Deduct 1-1	Sch. 1C	Sch. 1C Alt 1-1	Sch. 1C Add 1-1	Sch. 1C Add 1-2
Western Municipal	$966,094.00	$879,275.00	$39,500.00	$2,845,645.00	$17,400.00	$21,450.00	$12,500.00
COP Construction	$842,875.00	$787,129.00	$10,000.00	$2,795,687.00	$24,000.00	$14,025.00	$14,000.00

SCHEDULE 2 – Sanitary Sewer and Water Main Replacement

Contractor	Schedule 2 Base (Sewer)	Schedule 2 Additive (Water)	Schedule 2 Base +Add
Western Municipal	$1,678,594.00	$604,440.00	$2,283,034.00
COP Construction	$1,665,254.00	$567,793.00	$2,233,047.00

The funding for the project was budgeted in FY2012 and the sources are water and sanitary sewer revenues.  A summary of the funding is as follows:

	Water Replacements	Sanitary Sewer Replacements
Project Budget	$4,000,000	$2,500,000
Previously Encumbered	$855,819	$565,965
Awarded Contract (Sch 2)	$567,793	$1,665,254
Budget Remaining	$2,576,388	$268,781

 

Staff recommends that Council delay award of a contract for Schedule 1 until May 14, 2012, and award a contract for the sum of Schedule 2A, 2B Base, 2C, and 2B Additive Alternate to COP Construction in the amount of $2,233,047.00.