The City Crack Seal project is part of the ongoing Street Preventative Maintenance Program supported by the City Council since 1985. The crack seal contract provides crack sealing of approximately 15 miles of various streets throughout the city before they are chip sealed.  The contract was awarded to Z & Z Seal Coating in the amount of $86,084.38.  The original contract included approximately 51,750 lbs of crack filler.  Change Order #1 was approved by the City Administrator on October 26, 2009, for an additional 5,600 lbs of crack filler at a cost of $8,600.  It becomes necessary to add approximately 18,000 lbs of additional crack filler to finish the project.  Crack seal project quantities are based on typical sections of the project.  In a couple of areas in the Heights, significantly more crack filler was needed because there were many more cracks than a typical street in the project area.  The cost to add 18,000 lbs of crack filler is $27,540.00.  This change order, along with change order #1, would bring the total contract amount to $122,224.38.  It is necessary to complete this crack seal portion of the project so these streets can be chipped sealed in the spring.  The City Administrator was able to approve Change Order #1 due to the fact that it was for less than 10% of the contract amount.  Change Order #2 along with Change Order #1 is more than 10% of the contract and as such must be approved by City Council.  

The Council may:
• Approve Change Order #2 to WO 09-03, City Crack Seal in the amount of $27,540.00; or
• Do not approve Change Order #2 to WO 09-03, City Crack Seal.
 

Funding for WO 09-03, 2009 Street Maintenance City Crack Seal, will be provided from Gas Tax Funds. The original contract was for $86,084.38.  With the approval of change order #1 and change order #2, the new contract amount will be $122,224.38.  The original engineer's estimate was $118,675.00.  There is $600,000 budgeted in FY '10 for PAVER.  After the crack seal, the remaining funds will be utilized for the City Chip Seal to be bid in January 2010.
 

CIP Project #ENG98
CIP Budgeted Amount	$600,000.00
Previous Encumbrances	$0
Budget Fund Balance (after this change order)	$477,775.62

Staff recommends that Council approve Change Order #2 for the 2009 Street Maintenance City Crack Seal Project with Z & Z Seal Coating in the amount of $27,540.00.