Regular 9.B.
Regular City Council Meeting
- Meeting Date:
- 10/22/2012
- TITLE
- Empire Garage Utility Relocation Engineering Services Agreement
- PRESENTED BY:
- Chris Mallow, Parking Supervisor
- Department:
- City Hall Administration
Presentation:
Information
PROBLEM/ISSUE STATEMENT
Before demolition and construction of the Empire parking garage can begin, the City will need to bury all adjacent overhead utility lines that exist in the alley north of the proposed garage footprint. These utility lines must be buried to comply with OSHA regulations during demolition and construction phases and allow the garage to have a "sky-bridge" installed that will connect the garage to the Northern Hotel.
The goal of this agreement is to design a "Utility Trench" that will hold several conduits and carry the utility lines across Broadway between 1st Ave N. and Montana Ave. as well as design the storm water and sewer connections to the Empire Garage. After the design is complete, CTA will prepare bidding documents that will be used to contract with a General Contractor to dig the trench and transfer the utility lines underground.
The City advertised a Request for Proposals (RFP) on July 26th and August 2nd, 2012. The proposals were received by Staff on August 8th, 2012, and reviewed by a selection committee on August 10, 2012. The following proposals were received and reviewed by the selection committee:
1. Dowl-HKM
2. CTA, Inc.
The selection committee choose the CTA, Inc. proposal based on their understanding of the project and similar project experience. Staff and the OAC team met with CTA to create a Scope of Work and fee proposal after the selection process was completed.
The goal of this agreement is to design a "Utility Trench" that will hold several conduits and carry the utility lines across Broadway between 1st Ave N. and Montana Ave. as well as design the storm water and sewer connections to the Empire Garage. After the design is complete, CTA will prepare bidding documents that will be used to contract with a General Contractor to dig the trench and transfer the utility lines underground.
The City advertised a Request for Proposals (RFP) on July 26th and August 2nd, 2012. The proposals were received by Staff on August 8th, 2012, and reviewed by a selection committee on August 10, 2012. The following proposals were received and reviewed by the selection committee:
1. Dowl-HKM
2. CTA, Inc.
The selection committee choose the CTA, Inc. proposal based on their understanding of the project and similar project experience. Staff and the OAC team met with CTA to create a Scope of Work and fee proposal after the selection process was completed.
ALTERNATIVES ANALYZED
Council can take the following action:
1. Approve agreement with CTA.
2. Reject agreement with CTA and award to DOWL-HKM
3. Reject agreement with CTA and not award contract
Staff feels that this agreement is essential to the timing of the Empire garage construction schedule and any delays will also delay demolition and construction activities.
1. Approve agreement with CTA.
2. Reject agreement with CTA and award to DOWL-HKM
3. Reject agreement with CTA and not award contract
Staff feels that this agreement is essential to the timing of the Empire garage construction schedule and any delays will also delay demolition and construction activities.
FINANCIAL IMPACT
The City has identifed this project in the Empire Garage overall budget and this service will be paid for through existing funds in the Expanded N. 27th Tax Increment Fund or with revenues from the upcoming Empire Garage TIF bond sale.
The contract amount is Sixty-two Thousand Seven Hundred Seventy-five dollars and Sixty-six cents, ($62,775.66).
The contract amount is Sixty-two Thousand Seven Hundred Seventy-five dollars and Sixty-six cents, ($62,775.66).
RECOMMENDATION
Staff recommends Council approve the agreement with CTA, Inc. for a price not to exceed $62,775.66.