Staff opened bids on January 22, 2013, for the 2013 Street Maintenance Program, City Overlay Contract. The contract was advertised on January 3rd, 10th, and 17th in the Billings Times and on the City's website.  Knife River submitted the lowest responsible bid.

This project is part of the on-going Street Preventative Maintenance Program supported by the City Council since 1985. Annually, staff identifies streets proposed for preventative maintenance. Staff bids this work in three contracts: chip seal resurfacing, overlay resurfacing and crack sealing. This contract will provide an overlay on approximately 3 miles of streets throughout the City.

The streets being addressed with this contract are portions of Monad Road, Broadwater Avenue, 19th Street West and Aronson Avenue.  Location of work maps for this project are attached.

The Council may:

• Award W.O. 13-03 to Knife River in the amount of $1,311,255.89; or
• Not award the contract to Knife River and reject all bids.  If the contract is not awarded, the streets planned for maintenance will continue to degrade.

The following bids were received and evaluated:

Contractor	Base Bid
Knife River	$1,311,255.89
Riverside Contracting	$1,366,136.38
CMG Construction	$1,489,169.30

 
The funding for the project was budgeted in FY13 and the source is gas tax funds. 

Project Budget	$2,600,000.00
Previously Encumbered	$180,455.61
This Contract	$1,311,255.89
Budget Remaining	$1,108,288.11

Staff recommends the City Council award a contract for W.O. 13-03 to Knife River in the amount of $1,311,255.89.