Bids were received by the Street/Traffic Division for the Public Works Department on January 29, 2013 to purchase two, 2013 37,000 GVW Axle Trucks with Dump/Sander Spreaders.  This purchase was approved by the City Council in the FY 2013 budget for replacement of existing trucks as part of the Equipment Replacement Plan (ERP).  The existing trucks will be traded in to the company providing the new trucks.  The new trucks will also have a 5-year warranty that will be included in the bid price.

The City Council may:

• Approve the award of the two, 2013 37,000 GVW Axle Trucks with Dump/Sander spreaders to I-State, in the amount of $285,940.00, plus a 5-year warranty of $2585.00; or
• Reject all bids and do not award the purchase of the trucks.

The City received four bids for these dump trucks.  In reviewing the bids submitted, two bids did not meet the specifications set forth in the bid documents and as such were not considered.  As a result, staff is recommending award to the lowest and most responsive bid to the specifications. The bids are shown below:

Vendor	Bid	Trade-In	Net Bid	Warranty
Peterbilt	$132,645.00 Ea (x2)	$10,500 Unit 1186  $  9,000 Unit 1187	Does not meet Specs
Motor Power	$155,240.00 Ea (x2)	$10,000 Unit 1186  $10,000 Unit 1187	$290,480.00	$2685
I-State #1 I-State #2	$153,970.00 Ea (x2)    $125,982.00 Ea (x2)	$12,000 Unit 1186  $10,000 Unit 1187  $12,000 Unit 1186  $10,000 Unit 1187	$285,940.00               Does not meet Specs	$2585

Staff recommends awarding the bid for the purchase of two, 2013 37,000 GVW Single Axle Trucks with Dump/Sander Spreaders in the amount of $285,940.00 plus the 5 year warranty of $2,585.00 to I-State for a total of $288,525.00.  Staff also recommends trading the existing dump trucks (Unit #1186 & #1187) to I-State.