Consent 1.A.
Regular City Council Meeting
- Meeting Date:
- 07/08/2013
- TITLE
- Library Shelving Procurement
- PRESENTED BY:
- Bill Cochran
- Department:
- Library
Presentation:
Information
PROBLEM/ISSUE STATEMENT
The new Library is scheduled to open in the late fall of 2013. New Library shelving and compact shelving suitable for the new state of the art building must be purchased. A Request for Proposals was advertised in The Billings Times May 9 and 16, 2013. The RFP was divided into two (2) parts, Part A - Library Shelving and Part B - Compact Shelving.
One proposal was received for Part A - Library Shelving, and two proposals were received for Part B - Compact Shelving. The proposals were evaluated on Wednesday, June 12, 2013 by a committee including Library and Purchasing staff as well as the interior designer in charge of the project. Arizona Furnishings' proposal for Part A was reviewed by the committee and found to be responsive and within budget. Intelligent Office Products was selected for Part B as the low proposal.
One proposal was received for Part A - Library Shelving, and two proposals were received for Part B - Compact Shelving. The proposals were evaluated on Wednesday, June 12, 2013 by a committee including Library and Purchasing staff as well as the interior designer in charge of the project. Arizona Furnishings' proposal for Part A was reviewed by the committee and found to be responsive and within budget. Intelligent Office Products was selected for Part B as the low proposal.
ALTERNATIVES ANALYZED
The Council may:
- Award Part A - Library Shelving contract to Arizona Furnishings and/or Part B - Compact Shelving to Intelligent Office Products; or
- Reject all proposals.
FINANCIAL IMPACT
The following proposals were received and evaluated.
Funding for the project is available through the Library bonds, supplemented by Library reserves.
| Contractor | Total Proposal |
| Part A - Library Shelving | |
| Arizona Furnishings | $387,749.95 |
| Part B - Compact Shelving | |
| Intelligent Office Products | $34,375.00 |
| 360 Office Solutions | $39,651.00 |
Funding for the project is available through the Library bonds, supplemented by Library reserves.
RECOMMENDATION
Staff recommends that the City Council accept the proposals from Arizona Furnishings for $387,749.95 and Intelligent Office Projects for $34,375.
APPROVED BY CITY ADMINISTRATOR
Attachments
No file(s) attached.