Consent 1.C.
Regular City Council Meeting
- Meeting Date:
- 07/22/2013
- TITLE
- W.O. 12-42--Water Treatment Plant Laboratory Renovation, Contract Amendment No. 1
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
Information
PROBLEM/ISSUE STATEMENT
Staff is requesting that City Council approve Amendment No. 1 to the City's contract with A&E Architects for W.O. 12-42, Water Treatment Plant Laboratory Renovation in the amount of $21,000.00. The contract term would also be extended to June 30, 2014.
The contract price increase is for additional design work to replace the existing air handler and boiler plant that serves the lab and surrounding areas. The air handler and boiler are old and inefficient and are near the end of their operating lives, so staff requested that A&E Architects include the replacement of this equipment with the full renovation of the lab. Additional services include calculating and determining what equipment will best replace the existing equipment and associated HVAC systems, creating additional drawings and specifications for the bid package, additional phasing plans to keep the lab operational during replacement, and additional construction administration services. The contract time is being extended to allow the HVAC work to be performed late spring/early summer, eliminating the need for temporary heat during the winter when the other renovation work will be done.
The contract price increase is for additional design work to replace the existing air handler and boiler plant that serves the lab and surrounding areas. The air handler and boiler are old and inefficient and are near the end of their operating lives, so staff requested that A&E Architects include the replacement of this equipment with the full renovation of the lab. Additional services include calculating and determining what equipment will best replace the existing equipment and associated HVAC systems, creating additional drawings and specifications for the bid package, additional phasing plans to keep the lab operational during replacement, and additional construction administration services. The contract time is being extended to allow the HVAC work to be performed late spring/early summer, eliminating the need for temporary heat during the winter when the other renovation work will be done.
ALTERNATIVES ANALYZED
The Council may:
The air handler and boiler need to be replaced, so if the contract amendment is not approved, the City will need to create another project to contract these services separately. With the current contract, A&E has become very familiar with the existing systems and can efficiently incorporate the work into the existing design.
- Approve Contract Amendment No. 1 for A&E Architects; or
- Do not approve the contract amendment for A&E Architects.
The air handler and boiler need to be replaced, so if the contract amendment is not approved, the City will need to create another project to contract these services separately. With the current contract, A&E has become very familiar with the existing systems and can efficiently incorporate the work into the existing design.
FINANCIAL IMPACT
This project was approved by City Council in the FY13 CIP budget and will be funded with water funds. A summary of the funding is as follows:
| Project Budget | $1,200,000.00 |
| Previously Encumbered | $ 117,100.00 |
| This Change | $ 21,000.00 |
| Budget Remaining | $1,061,900.00 |
RECOMMENDATION
Staff recommends that the City Council approve Amendment No. 1 to the City's contract with A&E Architects for W.O. 12-42--Water Treatment Plant Laboratory Renovation in the amount of $21,000.00 and extend the term of the contract to June 30, 2014.