The Billings City Council last created a completely new strategic plan in FY 2007, and funding is budgeted for a new plan in FY 14. At a July 1, 2013, work session, Council Members indicated they want to create an ad hoc Council committee to help guide the process. BMCC Section 2-224 mandates that an ad hoc Council committee be adopted by a resolution that requires the following as a minimum: (a) The purpose or charge of the committee; (b) The scope of its responsibilities; (c) The composition of the committee; and (d) The duration of the committee. The code also requires the City Administrator to assign appropriate staff to any committee created under this paragraph to ensure compliance with all applicable open public meetings law. Council Members Becky Bird, Angela Cimmino, Ken Crouch and Jani McCall all have volunteered to serve on the ad hoc committee.

The City Council may --Approve the resolution; --Modify the resolution; or --Disapprove the resolution and leave the task for structuring the strategic process to the staff.

The FY 14 budget contains $30,000 for the strategic planning process.

Staff recommends approving the resolution.