Regular 5.
Regular City Council Meeting
- Meeting Date:
- 08/26/2013
- TITLE
- Public Hearing and Approval of Resolution Approving and Adopting Budget Amendments for Fiscal Year 2012/2013
- PRESENTED BY:
- Patrick M. Weber Finance Director
- Department:
- City Hall Administration
Presentation:
Information
PROBLEM/ISSUE STATEMENT
The City Council is being asked to conduct a public hearing and consider passing a resolution that amends the FY 2013 budget. The Council uses the same process for adopting the annual budget and all amendments to it. Year-end expenses were higher than expected in two Funds:
Street Light Maintenance Districts electricity costs were higher than budgeted. Fund reserves will be used for the increased costs.
The Police Department had several vacancies during the year and it has minimum staffing requirements. The minimum staffing procedures require available officers to work more hours of overtime than usual to cover the assigned beats and shifts. This resulted in an additional expenditure of $200,000. The new 800 MHz system costs were greater than budgeted and were mostly absorbed by decreases in other operations and maintenance, except for the $25,000 of costs for which a budget amendment is necessary. Transfers from the General Fund reserve will be made for the amendment.
Street Light Maintenance Districts electricity costs were higher than budgeted. Fund reserves will be used for the increased costs.
The Police Department had several vacancies during the year and it has minimum staffing requirements. The minimum staffing procedures require available officers to work more hours of overtime than usual to cover the assigned beats and shifts. This resulted in an additional expenditure of $200,000. The new 800 MHz system costs were greater than budgeted and were mostly absorbed by decreases in other operations and maintenance, except for the $25,000 of costs for which a budget amendment is necessary. Transfers from the General Fund reserve will be made for the amendment.
ALTERNATIVES ANALYZED
The Council may: Approve the requested budget amendments; or Not approve the requested budget amendments, which would put the City in violation of Montana Code Annotated.
FINANCIAL IMPACT
The requested budget amendments will be funded by reserves.
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the budget amendments for Fiscal Year 2013.