Bids were received by the Solid Waste Division for the Public Works Department on July 23, 2013 to purchase a 2014 landfill compactor. Purchasing this replacement compactor was approved by the City Council in the FY14 budget. The existing compactor will be traded in to the company providing the new compactor. The new compactor will have a 3-year warranty that is included in the total bid price.

At the August 12, 2013 meeting following public testimony from bidders concerning lack of clarity on the engine specifications, Council moved to delay the bid award until August 26, 2013. In reviewing the bid specifications it was determined there was a discrepancy regarding the required US Tier 4 technology required. The bid specification had two statements under engine requirements that were contradictory to each other and confusing. Under EPA regulations the Tier 4 Final technology is not required until December 31, 2014. In discussions with the three bidders, it was determined that only one bidder could meet the Tier 4 Final technology. Because the City cannot have a bid specification that causes a bid to be sole sourced and the Tier 4 Final is not required at this time, the bid specifications were in error.

The City Council may:

• Reject all bids and re-bid with clarified specifications; or
• Approve the low bid and purchase the 2014 landfill compactor from Titan Machinery in the net amount of $642,120;
• Reject all bids and do not purchase the compactor.  The compactor that is being replaced is not running well and is not an option to continue using.

Following are the bids received on July 23, 2013.

Vendor	Bid	Trade	Net Bid
Titan Machinery	$644,805	$41,425	$603,380 Does not meet specs
Titan Machinery	$683,545	$41,425	$642,120
T & E Equipment	$869,912	$62,500	$807,412
Humdinger	$795,000	$45,000	$750,000

Staff recommends that City Council reject all bids and re-bid with clarified specifications.