WO 13-03, Contract #3 is part of the 2013 Street Maintenance Program, specifically the City Crack Seal contract.  Annually, staff identifies streets proposed for preventative maintenance. Staff bids this work in three contracts: chip seal resurfacing, overlay resurfacing and crack sealing. This contract will provide crack sealing on approximately 17 miles of residential streets and 6 miles of streets that were recently overlayed throughout the City for a total of 23 miles.  The project was advertised on September 26th, October 3rd and October 10th in the Billings Times and on the City's website and bids were opened October 15th, the same day as the Council meeting.

Staff requests that the bid award be delayed to allow time to review the bid results.

There are no viable alternatives to delaying award because bids were opened the same day as the Council meeting and staff has not had sufficient time to review the bids and compliance with all bidding requirements. 

Funding for Work Order 13-03 #3 City Crack Seal is included in the FY 14 budget.  The project was bid on October 15th and the results of that bid will be presented for award recommendation at the October 28, 2013 City Council meeting.

Staff recommends that Council delay award of a construction contract for Work Order 13-03 #3 City Crack Seal until the October 28, 2013, Council meeting to give staff time to review the bids.