Consent 1.B.4.
Regular City Council Meeting
- Meeting Date:
- 02/10/2014
- TITLE
- Bid Award: W.O. 14-03, Contract #1, City Chip Seal
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
This project is part of the ongoing Street Preventative Maintenance Program supported by the City Council since 1985. Annually, staff identifies streets proposed for preventative maintenance. Staff bids this work in three contracts: chip seal resurfacing, overlay resurfacing and crack sealing. This contract will provide a chip seal on approximately 18 miles of streets throughout the City. An attached map shows the locations of the proposed work.
Staff opened bids on January 28, 2014, for the Work Order 14-03, City Chip Seal. The contract was advertised on January 9th, 16th, and 23rd in the Billings Times and on the City's website. Knife River submitted the only and the lowest responsible bid.
Staff opened bids on January 28, 2014, for the Work Order 14-03, City Chip Seal. The contract was advertised on January 9th, 16th, and 23rd in the Billings Times and on the City's website. Knife River submitted the only and the lowest responsible bid.
ALTERNATIVES ANALYZED
The Council may:
- Award W.O. 14-03, City Chip Seal to Knife River in the amount of $1,147,644.97; or
- Do not award a contract and reject all bids. If this project is not awarded, the deferred maintenance of City streets will increase.
FINANCIAL IMPACT
The following bid was received and evaluated:
The funding for the project was budgeted in FY14 and the source is gas tax funds.
| Contractor | Bid Amount |
| Knife River | $1,147,644.97 |
The funding for the project was budgeted in FY14 and the source is gas tax funds.
| Project Budget | $2,500,000.00 |
| Previously Encumbered | $182,400.00 |
| This Contract | $1,147,644.97 |
| Budget Remaining | $1,169,955.03 |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 14-03, City Chip Seal to Knife River in the amount of $1,147,644.97.