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Consent   1.B.
Regular City Council Meeting
Meeting Date:
02/24/2014
TITLE
Uniform Rental or Purchase and Laundry Services Contract
PRESENTED BY:
Patrick M. Weber
Department:
City Hall Administration
Presentation:

PROBLEM/ISSUE STATEMENT

The Finance Department recently prepared a Request for Proposals (RFP) for a new two-year contract for Uniform Rental or Purchase and Laundry Services for various City departments currently utilizing these types of services, with two 2-year options to renew.  The RFP was advertised in the Billings Times on January 9 and 16, 2014. Two local companies were also sent copies of the RFP via e-mail.

The selection committee consisted of City staff Liz Kampa-Weatherwax, Scott Emerick, Mark Evangeline, Mike Rubich, Christina Fox and Ginnie Burgess. The committee evaluated the proposals and considered Proposal Compliance, Comprehensiveness of Services Provided, Related Experience, Firm Stability, Prior City Experience, Assigned Individuals and Quality Assurance, before considering charges for services.  Proposals were received from Alsco,Inc. and Big Sky Linen Supply.

The committee unanimously selected the proposal from Big Sky Linen Supply, with an approximate annual cost of $60,000.00.  As Big Sky Linen Supply was unanimously chosen by the committee and did not increase pricing from the previous six year contract, the pricing from Alsco, Inc. was not opened and reviewed.

ALTERNATIVES ANALYZED

Most City departments and divisions have been utilizing the recently expired Uniform Rental or Purchase and Laundry Services contract with Big Sky Linen Supply since 2007. Uniforms, in some fashion, are required for most employees through bargaining agreements. Having a central contract for these services has allowed for greater savings, as well as simpler invoicing and tracking.  Alternatives analyzed are:

1. Continue utilizing a centralized contract; or,
2. Allow City departments to contract individually with a vendor for uniform rental/purchase and laundry services.

FINANCIAL IMPACT

Most City departments and divisions have been utilizing the recently expired Uniform Rental or Purchase and Laundry Services contract since 2007.  Prior to 2007, the City departments and divisions were providing uniforms and laundry services with a vendor of their choice and the prices negotiated with each. Some departments have also been required to provide flame-resistant clothing to employees, which will also be addressed by this contract.

Departments have budgeted for this expense.

RECOMMENDATION

The committee recommends that the City Council approve, and the Mayor sign, a new two-year contract, with two 2-year options to renew for the Uniform Rental or Purchase and Laundry Services with Big Sky Linen Supply.

APPROVED BY CITY ADMINISTRATOR

Attachments

No file(s) attached.