On April 9, 2012, the City Council approved a five-year contract with Morrison-Maierle, Inc. to provide all Civil Engineering services for the Airport, including project designs, surveys, development of project plans, specifications and bidding documents, and contract administration.  The five-year term contract is amended each time a project is undertaken, and Amendment 11, totaling $130,008, includes the services listed above.

Currently, the car rental companies located at the Airport load and unload rental cars at the entrance to the Quick Turn Around (QTA) Car Rental Facility on Overlook Drive and on a vacant lot not leased to them.  The rental cars are delivered just before the peak Summer vacation season and removed from the Airport during the Autumn and Winter months. These operations can block traffic and create unsafe driving conditions. This project will construct a new paved, 72,000 s.f. asphalt Car Rental Transfer Lot located adjacent to the QTA and away from traffic areas.  Also included in this Amendment are the fees to replace the south portion of Terminal Loop Road that was damaged this past Winter.  This section of the road experienced significant "frost heave," the result of severe cold alternating with warm weather, causing a lot of melt of the heavy snow and then freezing again.  This freeze thaw cycle, combined with poor soil drainage below the road subsequently resulted in the pavement heave.   The fees for this portion of the project will be for the design to rebuild this section of the road to drain the ground water below the road surface and repave the area.  The scope of work and associated fees have been negotiated by staff and are acceptable for this engineering work.    

The City Council may:

• Approve Amendment 11 with Morrison-Maierle for the Engineering Services required for the Car Rental Transfer Lot project and  the Terminal Loop Road Repair; or
• Decline to approve Amendment 11, possibly delaying these projects.

The total cost of Amendment 11 is $130,008.  Funds for the Transfer Lot are available in the Customer Facility Charge account, and the funds for the Terminal Loop Road Repair are available in the Airport's Capital Improvement  Program account.

Staff recommends that the City Council approve Amendment 11 with Morrison-Maierle, Inc. for $130,008 to provide Engineering Services for the construction of the Car Rental Transfer Lot and the Terminal Loop Road Repair project.