Consent 1.B.1.
Regular City Council Meeting
- Meeting Date:
- 07/28/2014
- TITLE
- Delay Bid Award of the Car Rental Transfer Lot and Terminal Loop Road Repair Project
- PRESENTED BY:
- Tom Binford
- Department:
- Airport
Presentation:
PROBLEM/ISSUE STATEMENT
Included in the Airport's Capital Improvement Program is the Car Rental Transfer Lot and Terminal Loop Road Repair Project.
Currently, the car rental companies located at the Airport load and unload rental cars at the entrance to the Quick Turn Around (QTA) Car Rental Facility on Overlook Drive and on a vacant lot not leased to them. The rental cars are delivered just before the peak Summer vacation season and removed from the Airport during the Autumn and Winter months. These operations can block traffic and create unsafe driving conditions. This project will construct a paved, 72,000 s.f. asphalt Car Rental Transfer Lot located adjacent to the QTA and away from traffic areas. Also included in this project is the replacement of the south portion of Terminal Loop Road that was damaged last winter. This section of the road experienced significant "frost heave," the result of severe cold alternating with warm weather, causing a lot of melt of the heavy snow and then freezing again. This freeze-thaw cycle, combined with poor soil drainage below the road subsequently resulted in the pavement heave. This project will remove the existing pavement and base material and replace it with more base material, a mesh material for more strength, and new asphalt paving.
This project was advertised in the Billings Times on June 26, July 3 and 10, and was posted on the City's Web Site. The City received bids on July 15, 2014. Staff recommends that contract award be delayed until the August 11 City Council meeting.
Staff requests the bid award be delayed to allow additional time to review the bid results.
Currently, the car rental companies located at the Airport load and unload rental cars at the entrance to the Quick Turn Around (QTA) Car Rental Facility on Overlook Drive and on a vacant lot not leased to them. The rental cars are delivered just before the peak Summer vacation season and removed from the Airport during the Autumn and Winter months. These operations can block traffic and create unsafe driving conditions. This project will construct a paved, 72,000 s.f. asphalt Car Rental Transfer Lot located adjacent to the QTA and away from traffic areas. Also included in this project is the replacement of the south portion of Terminal Loop Road that was damaged last winter. This section of the road experienced significant "frost heave," the result of severe cold alternating with warm weather, causing a lot of melt of the heavy snow and then freezing again. This freeze-thaw cycle, combined with poor soil drainage below the road subsequently resulted in the pavement heave. This project will remove the existing pavement and base material and replace it with more base material, a mesh material for more strength, and new asphalt paving.
This project was advertised in the Billings Times on June 26, July 3 and 10, and was posted on the City's Web Site. The City received bids on July 15, 2014. Staff recommends that contract award be delayed until the August 11 City Council meeting.
Staff requests the bid award be delayed to allow additional time to review the bid results.
ALTERNATIVES ANALYZED
The City Council may:
- Delay the award of the Car Rental Transfer Lot and Terminal Loop Road Repair Project until the August 11, 2014 City Council meeting; or
- Award the project to the apparent low bidder prior to the staff review of all bid documents.
FINANCIAL IMPACT
The estimated cost of this project is $803,730. Funding for this project is available in the Airport's Capital Account.
RECOMMENDATION
Staff recommends the City Council delay the award of the Car Rental Transfer Lot and Terminal Loop Road Repair Project until the August 11, 2014 City Council meeting to give staff time to review the bids..
APPROVED BY CITY ADMINISTRATOR
Attachments
No file(s) attached.