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Consent   1.A.2.
Regular City Council Meeting
Meeting Date:
09/22/2014
TITLE
Award of Bid for City Vehicles
PRESENTED BY:
Bruce McCandless
Department:
City Hall Administration
Presentation:

PROBLEM/ISSUE STATEMENT

Twenty three city vehicles in the car and light truck class are scheduled for replacement in the City's Equipment Replacement Program and were approved by City Council during the FY14-15 budget process. Staff advertised for sealed bids for city vehicles on August 28 and September 4, 2014, with a bid opening on September 9, 2014.

The bids are for the following types of vehicles:  

  • One ¾ ton 4x4 extended cab pickup (Animal Shelter)
     

  • Five mid-size sedans (Police & Building)

  • One 3/4 ton crew cab 4wd pickup (Fire)

  • One ¾ ton 4x4 pickup with utility body and snow plow (Parks)

  • Two ½ ton regular cab 2wd pickups (Parks)

  • One ½ ton extended cab 2wd pickup (Parks)

  • Two ¾ ton 4x4 regular pickups with utility bodies (PW Belknap)

  • One 1-ton 4x4 ext. cab pickup with utility body & compressor (PW Belknap)

  • One 1-ton 2wd regular cab dually truck with flatbed (PW Belknap )

  • One 1-ton 4x4 regular cab pickup with utility body (PW Belknap)

  • Two mid-size 4x4 extended cab pickups (PW Belknap & Street)

  • One mid-size cargo van (PW Belknap)

  • One 1-ton 2wd regular cab dually truck with flatbed (Street)

  • Two 1-ton 2wd dump trucks (Street)

  • One ¾ ton 4x4 regular cab pickup (Solid Waste)

ALTERNATIVES ANALYZED

The City Council may
  • Approve the bid awards for city vehicles; or,
  • Reject all bids.

FINANCIAL IMPACT

The City received 4 bids on the vehicles as outlined on the attached “Vehicle Bid Results.”

RECOMMENDATION

Staff recommends awarding all Bid Schedules to the lowest bidder, as follows:

Bid Schedules 1,2,3,4,6,7,8,9,10,11,12,13,14 and 15 without trades to Bison Motor Company in Great Falls, MT for the bid amount of $561,161.09; and Bid Schedule 5 to Denny Menholt Chevrolet in Billings, MT for the bid amount of $45,605.22.

Staff recommends retaining all thirteen of the vehicles offered for trade and selling them at auction because the dealer trade allowance for these thirteen vehicles was only $11,000 while the trade-in book value is $40,576.

APPROVED BY CITY ADMINISTRATOR

Attachments