Consent 1.A.1.
Regular City Council Meeting
- Meeting Date:
- 03/23/2015
- TITLE
- W.O. 15-10, Water Treatment Facility UV System, Procurement Contract Award
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
PROBLEM/ISSUE STATEMENT
Work Order 15-10 includes improvements to the Chemical Building and disinfection systems, as well as installation of a parallel filter effluent line from the Filter Building to the High Service Pump Station Transfer Pump Wetwell, at the Water Treatment Plant (WTP). This contract award is related to the procurement of a new Ultraviolet (UV) disinfection system. The work includes furnishing all goods and services required to supply a fully functional UV system, including all labor, materials, equipment, and appurtenances to design, fabricate, and deliver such a system for the Billings WTP. Also included is providing assistance to an installation contractor (who will be awarded a separate construction contract), operator training, start-up testing, placing into service, and integrating the UV system into the operations of the WTP. This UV system will greatly enhance the disinfection system at the WTP and allow upcoming regulatory requirements to be met.
A Request for Qualifications (RFQ) was published in The Billings Times on November 20 and 27 and December 4, 2014. The objective of the RFQ was to receive Statement of Qualifications (SOQs) from interested parties and pre-qualify and create a short-list of manufacturers that would meet all of the project requirements. An Invitation to Bid was sent to the three pre-qualified manufacturers on February 18, 2015. Bids were opened March 10, 2015, and Council is asked to award a contract based on the bids.
A Request for Qualifications (RFQ) was published in The Billings Times on November 20 and 27 and December 4, 2014. The objective of the RFQ was to receive Statement of Qualifications (SOQs) from interested parties and pre-qualify and create a short-list of manufacturers that would meet all of the project requirements. An Invitation to Bid was sent to the three pre-qualified manufacturers on February 18, 2015. Bids were opened March 10, 2015, and Council is asked to award a contract based on the bids.
ALTERNATIVES ANALYZED
The Council may:
• Award a contract to the low bidder, Trojan Technologies, in the amount of $1,032,270.70; or
• Reject all bids. If bids are rejected, the type of UV equipment will be unknown and the design engineers will need to design a very generic layout which would likely result in change orders during the construction phase.
• Award a contract to the low bidder, Trojan Technologies, in the amount of $1,032,270.70; or
• Reject all bids. If bids are rejected, the type of UV equipment will be unknown and the design engineers will need to design a very generic layout which would likely result in change orders during the construction phase.
FINANCIAL IMPACT
The following bids were received and evaluated:
This project is being funded by water funds, as approved in the FY 2015 budget. There are sufficient funds available to cover the costs of the procurement contract. The remaining funds will be used for installation of the UV equipment, renovation of the Chemical Building, and construction of the second filter effluent line.
| UV Supplier (Contractor) | Bid |
| Calgon Carbon Corporation | $1,049,558.00 |
| Xylem Water Solutions | $1,205,837.09 |
| Trojan Technologies | $1,032,270.70 |
This project is being funded by water funds, as approved in the FY 2015 budget. There are sufficient funds available to cover the costs of the procurement contract. The remaining funds will be used for installation of the UV equipment, renovation of the Chemical Building, and construction of the second filter effluent line.
| Budget Amount | $6,523,000.00 |
| Previously Encumbered | ($1,199,100.00) |
| Award this contract | ($1,032,270.70) |
| Remaining Budget | $4,291,629.30 |
RECOMMENDATION
Staff recommends Council award a procurement contract for W.O. 15-10--Water Treatment Facility UV System to Trojan Technologies in the amount of $1,032,270.70.