Consent 1.D.
Regular City Council Meeting
- Meeting Date:
- 03/22/2010
- TITLE
- CTEP Project Specific Agreement – Swords Park Trail II
- PRESENTED BY:
- Candi Beaudry
- Department:
- Planning & Community Services
Presentation:
PROBLEM/ISSUE STATEMENT
The City of Billings submitted a Montana Department of Transportation (MDT) Community Transportation Enhancement Project (CTEP) grant application for the Swords Park Trail II project in September 2009. This phase of the Swords Park Trail project consists of design engineering and construction of a ten foot-wide by one mile-long hard-surfaced bicycle and pedestrian path. The trail will connect with the existing Swords Park Trail and terminate at the Airport Road pedestrian underpass constructed with the Airport Road reconstruction. This trail project was approved through the local CTEP project selection process involving the City Council, Board of County Commissioners and Planning Board, and also was approved by MDT. The Project Specific Agreement represents the formal agreement between the City and MDT for the project’s scope, funding, and federal aid compliance. Council must authorize the Mayor to execute a Project Specific Agreement for the Swords Park Trail II to begin project development.
In addition to the CTEP funding, the City has received an Energy Efficiency Conservation Block Grant through the US Department of Energy that will help fund this project. The City also received grant funds from the Recreational Trails Program. These grant amounts are provided in the Financial Impact section of this report.
In addition to the CTEP funding, the City has received an Energy Efficiency Conservation Block Grant through the US Department of Energy that will help fund this project. The City also received grant funds from the Recreational Trails Program. These grant amounts are provided in the Financial Impact section of this report.
ALTERNATIVES ANALYZED
The City Council may:
• Approve the CTEP Project Specific Agreement.
• Not approve the CTEP Project Specific Agreement. This would result in the loss of CTEP funding for this project.
• Approve the CTEP Project Specific Agreement.
• Not approve the CTEP Project Specific Agreement. This would result in the loss of CTEP funding for this project.
FINANCIAL IMPACT
The funding breakdown for this project is as follows:
- CTEP Grant $399,004
- *Energy Efficiency Conservation Block Grant (EECBG) $522,500
- Recreational Trails Program Grant $ 28,000
Total Funds Available $949,504
*The EECBG will provide the local CTEP match required. The CTEP grant and local match figures include the Montana Department of Transportation’s Indirect Cost Accounting Procedures (ICAP). State law requires MDT to charge for indirect or overhead expenses for all projects it administers. This charge is referred to in item 6 of the attached agreement and amounts to 17.48% of the total CTEP amount. The ICAP charge for this project is in the amount of $69,745.89 and will be deducted directly from the City of Billings CTEP allocation and will not be billed to the City.
- CTEP Grant $399,004
- *Energy Efficiency Conservation Block Grant (EECBG) $522,500
- Recreational Trails Program Grant $ 28,000
Total Funds Available $949,504
*The EECBG will provide the local CTEP match required. The CTEP grant and local match figures include the Montana Department of Transportation’s Indirect Cost Accounting Procedures (ICAP). State law requires MDT to charge for indirect or overhead expenses for all projects it administers. This charge is referred to in item 6 of the attached agreement and amounts to 17.48% of the total CTEP amount. The ICAP charge for this project is in the amount of $69,745.89 and will be deducted directly from the City of Billings CTEP allocation and will not be billed to the City.
RECOMMENDATION
Staff recommends that Council authorize the Mayor to execute the CTEP Project Specific Agreement for the Swords Park Trail II.