The Ponderosa School Path project is funded through CTEP with the local matching funds coming from the South Billings Urban Renewal Tax Increment Finance District.  The project will connect to the existing trail at Kings Green Subdivision and go west to the Ponderosa Elementary School  and then west from the school through Ponderosa Park and connecting to the sidewalk along the west side of Orchard Land near the Sam's Club.  Bids were opened on Tuesday March 31, 2015, and there were 3 companies that submitted bid proposals.  Due to a bidding irregularity and the need for investigation and a determination by Legal Staff, this has caused a delay in the CTEP Administrator's review and the  issuance of a letter of concurrence.  Per CTEP guidelines a letter of concurrence to accept a bid must be issued by the CTEP Administrator prior to approval of bid award by the local governing body.  Legal Staff has made their determination and we are now awaiting CTEP concurrence.  Staff recommends delaying the bid award for this project until the May 11th Council meeting.

The City Council may: 

1.  Delay awarding a project contract until the May 11, 2015 Council Meeting; or 
2.  Do not award a contract and reject all bids.

There will be no financial impact to the City.

The Billings Parks, Recreation and Public Land Department recommends delaying award of a project contract until the May 11, 2015 Council Meeting to allow for CTEP Administrator bid review and the issuance of a letter of concurrence.