The City desires to build a drop-off facility at the Landfill to provide a place for all landfill customers--the general public as well as commercial haulers--to discharge garbage and other waste materials without having to traverse the entire landfill site.  The facility needs, size, location, operations, overall function, safety, and maintenance will be determined through an alternatives analysis process.  After deciding on all these alternatives, the new facility will be designed and put out for construction.  This project also includes the design and construction of a new Landfill Maintenance Building that will be used by Solid Waste personnel to perform routine maintenance and service on landfill equipment, to store temperature sensitive equipment, and house a lunch/break room and locker room for the Landfill staff.  Proposals were requested for the professional services described below.  Two firms submitted proposals, and HDR Engineering was chosen as the preferred consultant.

This contract provides the necessary professional services, including but not limited to: alternatives analysis, all design aspects (civil, architectural, structural, electrical, mechanical, etc.), preparing bidding and construction contract documents, bidding services, and construction administration (CA).  The proposed fee includes CA, but the detailed scope of the CA will be added by a later amendment (after the alternatives analysis is complete).

City Council may:

• Award a Professional Services Contract to HDR Engineering (HDR); or
• Do not award a contract to HDR.  If this agreement is not approved, another consultant will have to be selected and the project will be substantially delayed.

 

This project is being funded with Solid Waste funds, as approved in the FY 2018 budget.  The table below shows a financial summary.  There are adequate funds for this contract amount.
 

APPROVED FY 18 BUDGET	$ 18,500,000
Professional Services (this contract)	($   2,681,000)
Budget Remaining	$  15,819,000

Staff recommends that Council approve the Professional Services Contract with HDR Engineering for W.O. 17-12 -- Landfill Drop-Off Facility in the amount of $2,681,000.