Bids were received on November 28, 2018, for six (6) new collection trucks for the Solid Waste division of the Public Works Department.  Staff advertised for sealed bids on November 17 and November 24, 2017.  The purchases will replace existing vehicles that are included in the approved Equipment Replacement Plan for FY 2018 and are included in the FY 2018 budget for the Solid Waste division.  Because the trucks are dissimilar, staff broke the bid into two schedules and recommends award to the lowest bidder on each one. 

Schedule I - Two new, tandem, tilt cab, 2018 or newer model, 66,000 GVW, cab and chassis with right-steer and 27 cubic yard automated side loading refuse compactor body. 12 bids were received and Jack's Truck and Equipment was the low bidder.
 
Schedule II - Four new, tandem, tilt cab, 2018 or newer model, 66,000 GVW cab and chassis and 40-cubic yard, 1/2 pack front load  refuse compactor body.12 bids were received and Montana Peterbilt  was the low bidder.
 
 

The Council may:

• Approve purchasing the units listed above; or
• Disapprove the purchases and reject all bids.  If the bids are rejected, the units will not be replaced in a timely manner and the existing units will be used beyond the recommendations of the Equipment Replacement Committee and the Public Works Department.  Maintenance costs will increase and reliability will decrease.

The Solid Waste Division's FY 2018 budget includes adequate funds to replace the vehicles described.  The City received bids from various bidders. A 5 year warranty for the engine and transmission is included in the bid. The bid summary is as follows:

Schedule I    Two new tandem tilt cab, 2018 or newer model, 66,000 GVW, cab and chassis and side load compactor body.  Trucks 0174 and 0181 will be traded in. 

Schedule II   Four new tandem tilt cab, 2018 or newer model, 66,000 GVW cab and chassis with 40 cubic yard 1/2 pack front load refuse compactor body.

Please see attachments for bid information.

Trucks 0173, 0177, 0178 and 0179 will be traded.

 

Staff recommends that Council award the bids as follows (trade in allowance and warranty are included):

• Two side load trucks to Jack's Truck and Equipment for a total of $491,296 (schedule I)
• Four front load trucks to Montana Peterbilt for a total of $888,890 (schedule II)

In addition, the existing trucks listed herein will be traded in as part of the bids that were received.