Consent 1.A.1.
Regular City Council Meeting
- Meeting Date:
- 01/08/2018
- TITLE
- W.O. 14-11; Water Reclamation Facility, Air Flotation Thickener Equipment Procurement
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
No
PROBLEM/ISSUE STATEMENT
The W.O. 14-11, Water Reclamation Facility, Air Flotation Thickener Equipment Procurement project will furnish two sets of Air Flotation Thickener (AFT) equipment for retrofit in existing AFT concrete basins at the Billings Water Reclamation Facility (WRF). The successful bidder will design, fabricate and deliver the equipment to the WRF. The successful bidder will also assist in the equipment installation, testing, and training. Operations and maintenance manuals and system warranty will also be provided. Actual equipment installation will be done under the City's current WRF Nutrient Upgrade, Expansion and Improvements contract with Sletten Construction or under a separate installation contract, whichever is in the best interest of the City.
Acquisition and installation of this AFT equipment was originally bid with and planned for inclusion in the W.O. 14-11 contract with Sletten Construction; however, due to budget constraints at the time, this portion of the work was not awarded.
After being advertised in the Yellowstone County News and on the City website December 1 and December 8, staff opened bids on the equipment procurement package on December 19. Staff recommends that City Council delay awarding a contract until the January 22 meeting date in order to give staff additional time to evaluate the bids.
Acquisition and installation of this AFT equipment was originally bid with and planned for inclusion in the W.O. 14-11 contract with Sletten Construction; however, due to budget constraints at the time, this portion of the work was not awarded.
After being advertised in the Yellowstone County News and on the City website December 1 and December 8, staff opened bids on the equipment procurement package on December 19. Staff recommends that City Council delay awarding a contract until the January 22 meeting date in order to give staff additional time to evaluate the bids.
ALTERNATIVES ANALYZED
There is no viable alternative to delaying the procurement contract award. Staff needs more time to evaluate the bids and subsequent installation requirements. State law requires the Council to take action on bids at the first meeting following the bid opening and delaying the award until the following meeting meets that requirement.
FINANCIAL IMPACT
Funding for this project has been approved by City Council in the Capital Improvement Program (CIP) and the budget for the Public Works Department. Funding is sufficient for the equipment procurement now under consideration as well as for future equipment installation. The project will use wastewater funds.
| AFT Equipment Procurement and Installation | |
| Project Budget | $900,000 |
| Previously Encumbered | $0 |
| This Contract | to be determined |
| Budget Remaining | to be determined |
RECOMMENDATION
Staff recommends that the City Council delay awarding a contract for the W.O. 14-11, Water Reclamation Facility, Air Flotation Thickener Equipment Procurement project until the January 22, 2018 meeting in order to give staff additional time to evaluate the bids.