Consent 1.A.2.
Regular City Council Meeting
- Meeting Date:
- 01/28/2019
- TITLE
- W.O. 17-12 -- Landfill Drop-Off Facility, Construction Contract Award
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
No
PROBLEM/ISSUE STATEMENT
W.O. 17-12 Landfill Drop-off Facility includes construction of a drop-off building, maintenance building, scale plaza, construction and demolition debris drop off area, household hazardous waste drop-off area, a new diesel fueling station, a segment of new access road, and all associated site work and utilities.
The drop-off facility will allow both commercial and residential customers to stay away from active operations and unload garbage without having to access the working face of the landfill. Keeping customers out of the general landfill area will improve safety for both users and employees, and the new facility should minimize blowing litter while improving efficiency in operations.
The maintenance building will provide a larger space for staff to work on and repair solid waste equipment. The maintenance building will also have storage for equipment parts and fluids, locked tool storage, and locker rooms, a break room, and supervisor’s office for landfill staff.
A new scale plaza will accommodate both inbound and outbound scales, and will be located to force all customers over the scales before dumping any waste and prior to exiting the landfill. Three existing scales will be relocated and used in the new scale plaza.
The bidding for this contract was advertised from November 16 to December 14, 2018, in The Yellowstone County News and on the City's website. Bids were opened December 18, 2018, and Swank Enterprises was the lowest responsible bidder. Council delayed action on these bids at the January 14 meeting in order for staff to work on the sale of bonds and is now asked to approve the award of a construction contract.
The drop-off facility will allow both commercial and residential customers to stay away from active operations and unload garbage without having to access the working face of the landfill. Keeping customers out of the general landfill area will improve safety for both users and employees, and the new facility should minimize blowing litter while improving efficiency in operations.
The maintenance building will provide a larger space for staff to work on and repair solid waste equipment. The maintenance building will also have storage for equipment parts and fluids, locked tool storage, and locker rooms, a break room, and supervisor’s office for landfill staff.
A new scale plaza will accommodate both inbound and outbound scales, and will be located to force all customers over the scales before dumping any waste and prior to exiting the landfill. Three existing scales will be relocated and used in the new scale plaza.
The bidding for this contract was advertised from November 16 to December 14, 2018, in The Yellowstone County News and on the City's website. Bids were opened December 18, 2018, and Swank Enterprises was the lowest responsible bidder. Council delayed action on these bids at the January 14 meeting in order for staff to work on the sale of bonds and is now asked to approve the award of a construction contract.
ALTERNATIVES ANALYZED
City Council may:
- Award a construction contract to the low bidder, Swank Enterprises, in the amount of $20,797,153; or
- Reject all bids. Rejection of bids would require redesign of the facility and will likely delay this project up to a year or more.
FINANCIAL IMPACT
The following bids were received and evaluated:
This project is being funded through the sale of bonds and solid waste funds approved in the FY 2019 budget. Award of the project is contingent on the sale of solid waste revenue bonds.
| BIDDER/CONTRACTOR | TOTAL BID AMOUNT OF ALL SCHEDULES |
| Swank Enterprises | $20,797,153.00 |
| Firstmark Construction | $25,577,889.25 |
This project is being funded through the sale of bonds and solid waste funds approved in the FY 2019 budget. Award of the project is contingent on the sale of solid waste revenue bonds.
RECOMMENDATION
Staff recommends that the City Council award a construction contract to Swank Enterprises for W.O. 17-12 -- Landfill Drop-Off Facility in the amount of $20,797,153.