The City Council is being asked to approve a contract with Tele-Consultants, Inc. to develop a Greater Billings Non-Motorized Map and Mobile Application.  Through a competitive RFP and selection process conducted in February 2019, eight proposals were received, one from Gretel (Los Angles, CA) for $55,000; Sand County Studios (Muncie, IN) for $56,840; RIO Environmental Consultants (Helena, MT) for $47,950; Geospatial Urban Interface, LLC (Denver, CO) (price not listed); Entangle Media (Tampa, FL) for $58,500; Gage Cartographics (Bozeman, MT) for $58,000; Bartlett & West (Billings, MT) (price not listed); and from Tele-Consultants, Inc. (Alpharetta, GA) for $52,200.  Based on the Scope of Work advertised in the RFP (attached in the Contract as Exhibit A), Tele-Consultants, Inc. was recommended by the selection committee to develop the map and mobile application. Tele-Consultants offered the most services and deliverables in the RFP. The map will provide an update to the City's current Heritage Trail Map, and the mobile application will give residents and visitors another option for navigating trails and bikeways. The contract amount was increased by an amount of $2,300 to allow for higher quality paper and a larger size for the printed version of the map. The contract requires the Scope of Work to be completed in within five months of signing the contract and not to exceed the amount of $54,500.  This project is identified in the adopted 2019 Billings Urban Area Unified Planning Work Program (UPWP), which City Council recommended for approval in August of 2018. The Policy Coordinating Committee (PCC) ultimately approved the document in September of 2018. The UPWP is developed each year and identifies tasks to be completed through the use of Federal Planning dollars allocated to the Metropolitan Planning Organization.  

The City Council may:

• Approve the consultant contract as proposed; or
• Not approve the consultant contract as proposed and direct staff to negotiate specific changes with Tele-Consultants, Inc. and return a revised contract; or
• Not approve the consultant contract. Not approving the agreement means the City Council is not approving completion of a funded project in the 2019 UPWP that was already approved by the Policy Coordinating Committee.

The cost of the Greater Billings Non-Motorized Map and Mobile Application is in an amount not to exceed $54,500.00. The costs are detailed in Exhibit B of the consultant contract. The source of funding is through the Billings Urban Area Metropolitan Planning Organization's Federal PL (planning) funds.

Staff recommends the City Council approve the Consultant Agreement with Tele-Consultants, Inc. to develop the Greater Billings Non-Motorized Map and Mobile Application.