The Dehler Park Facility Committee has determined that the ballpark videoboard is in need of replacement and has earmarked funds to do so. The invitation for bids for the videoboard replacement project was advertised in the Yellowstone County News on March 29th and April 5th, and was posted on the City's website. Bids were received on April 9 from the following companies:

1. Daktronics - $228,950.00
2. Sign Products - $302,174.00
3. Peerless AV - $269,000.00
4. NEVCO - $472,220.75

All bids were reviewed for compliance and it was determined that Daktronics submitted the lowest compliant bid for this project.  However, during review, one alternate deduction, one alternate addition, and one upgrade were found to be necessary/preferable and have been deducted/added to the contract amount. 

With the modifications, the Daktronics bid remains the lowest at $238,085.00.

City Council may:

• Award the contract to Dakotronics for $238,085.00, or;
• Reject the staff recommendation and award to another company, or;
• Disapprove award, reject all bids and delay the project.

The Ballpark Repair Fund, which has been established with Mustang lease payments and contributions from the City, has the funds available for this purchase. Following the approval of this contract, a budget amendment will be submitted to Council for approval, as the budget for this project has not been included in the FY19 budget, but the funds are available.

Staff recommends City Council award a contract for the Ballpark Videoboard replacement project to Dakotronics in the amount of $238,085.00.