The Capital Improvement Plan (CIP), Equipment Replacement Plan (ERP), and Technology Replacement Plan (TRP) are financial tools that indicate the City Council's priorities for the physical assets of the City when the City departments prepare their budgets.  The draft of the Fiscal Year (FY) 2020-2024 CIP, the FY 2020 ERP, and the FY 2020 TRP were presented to the City Council at the March 18, 2019 work session.  The following are the revisions that have been made to the draft CIP that was presented at the Council work session:

• City Administration
  • Facilities Master Plan/New Cityhall
    • FY 20 amount of $16,413,742 was moved to FY 21
    • FY 21 amount of $4,500,000 was moved to FY 22
• Fire Department
  • Changed project title of Fire Station #5 Relocation to Construction of Fire Station #8
    • Reduced total cost by $1,600,000 and modified funding Source from Public Safety Fund and Sale of Station 5 to GO Bond/Loan
    • Moved project from FY 20-21 to FY 22
  • Changed project title of Fire Station 8 to Construction of Fire Station #9
    • Reduced total cost by $450,000 and modified funding source from Public Safety Fund to GO Bond/Loan
    • Moved project from FY 20-21 to FY 22
• Parks & Recreation Department
  • Added Castle Rock Park Master Plan in the amount of $75,000 in FY 20 to be funded by Park Maintenance District I
  • Added Castle Rock Park Playground Replacement in the amount of $300,000 in FY 20 to be funded by Park Maintenance District I
  • Added Centennial Park Improvements in the amount of $400,000 in FY 20 to be funded by Park Maintenance District I
  • Removed $714,000 North Park Irrigation Automation project previously funded by Park Maintenance District I in FY 20
  • Satellite Maintenance Facility Heights
    • Reduced project from $484,000 to $423,000
  • Added Dehler Park Ball Field Replacement in the amount of $400,000 in FY 21 to be funded by the Baseball Field/Stadium Donations Fund
  • Added Dehler Park Building Assessment and Repair in the amount of $110,000 in FY 20 to be funded by the Baseball Field Stadium Donations Fund
• Planning Department
  • Added Skyline Trail project in the amount of $3.5 million in FY 22 to be funded by Billings Trailnet
• Police Department
  • Amended comments to include that $1 million of the project is anticipated to come from South Tax Increment Financing District revenues.

Council is being asked to hold a public hearing and consider final adoption of the FY 2020 to FY 2024 CIP, the FY 2020 ERP and the FY 2020 TRP.

Council may:
 

• Hold a public hearing and adopt the CIP, ERP, and TRP as presented; or,
• Hold a public hearing and take no action which will not allow the items in the CIP, ERP, and TRP to be included in the City’s budget for FY 2020; or,
• Hold a public hearing, amend the program(s) to include any desired projects and changes, and adopt the CIP, ERP, and TRP as amended; or,
• Hold a public hearing and defer action to a later Council meeting.

For the FY2020 budget the proposed CIP would result in expenditures totaling $129,217,119.  The proposed FY2020 ERP contains $8,435,559 for replacements and $536,490 in supplemental budget requests for a total of $8,972,049.  The TRP for FY2020 would result in expenditures totaling $1,292,606 of which $849,186 is for capital and $443,420 is considered operations and maintenance expenses. The items in each of the programs are identified and proposed by staff. However, Council amendments and the availability of funds in FY2020 and future years could affect the actual costs of the items in those programs. Copies of the CIP, ERP, and TRP are on file in the City Clerk's Office and are posted on the City's website.
 

Staff recommends that Council approve the FY2020 to FY2024 CIP, the FY2020 ERP and the FY2020 TRP.