City Council will consider awarding a purchase agreement to Ovivo USA in the amount of $82,800 to acquire vortex-type grit chamber equipment to be installed under a separate contract in fall/winter 2019 for capacity expansion at the Water Reclamation Facility (WRF).  The new equipment is being installed into an existing spare chamber that was designed and constructed under a previous project to fit the dimensions and functionality of the requested equipment.  The City is using identical equipment at the WRF Headworks Facility to remove grit in three other chambers.  In an effort to optimize equipment operations & maintenance practices and to reduce equipment downtime for repair, WRF staff requests identical pieces of equipment for removing grit from influent wastewater.  As a result, staff is requesting sole sourcing the equipment purchase.

The purchase agreement includes supplying all the equipment, parts and documentation, as well as performing the start-up, instruction, and inspection described in the attached Scope of Supply in accordance with the project Specifications included with the purchase agreement.

City Council may:

• Approve award of the procurement contract to Ovivo USA, or;
• Disapprove award of the procurement contract. If the equipment is not procured, expansion of the WRF's capacity to remove grit from raw wastewater influent into the Water Reclamation Facility will be delayed, resulting in a less robust treatment process.

The following price was received on June 7, 2019, for W.O. 19-45, WRF Headworks Grit Unit Procurement:
 

Supplier	Price
Ovivo USA	$82,800.00

 
The funding source for this project is wastewater funds.

Staff recommends that the City Council award a purchase agreement for the W.O. 19-45, WRF Headworks Grit Unit Procurement to Ovivo USA in the amount of $82,800.00.