Bids were received on September 10, 2019, for 4 new collection trucks for the Solid Waste Division and the Street Division of the Public Works Department. Staff advertised for sealed bids on August 23, August 30  and September 6, 2019. The purchases will replace existing vehicles that are included in the approved Equipment Replacement Plan for FY 2020 and are included in the FY 2020 budget for the Solid Waste Division.  Because the trucks are dissimilar, staff broke the bid into three schedules.
 
Schedule I – One (1) New Tandem Tilt Cab, 2019 or newer Model, 66,000 GVW Cab and Chassis with Right Steer 27-Cubic Yard Automated Side Loading Refuse Compactor Body

Schedule II – Two (2)  New Tandem Conventional Cab, 2019 or newer Model, 76,000 GVW, Set-Back Axle, Cab and Chassis with Chain Operated Roll-ON/Roll-Off Hoist System. One for Solid Waste and One for Street Divisions

 Schedule III – Two (2) New Tandem Tilt Cab, 2019 or newer Model, 66,000 GVW Cab and Chassis 40-Cubic Yard ½ Pack Front Load Refuse Compactor Body

 
 
 

The Council may:

• Approve purchasing the units listed above; or
• Disapprove the purchases and reject all bids.  If the bids are rejected, the units will not be replaced in a timely manner and the existing units will be used beyond the recommendations of the Equipment Replacement Committee and the Public Works Department.  Maintenance costs will increase and reliability will decrease.

The Solid Waste and Street/Traffic Divisions' FY 2020 budget includes adequate funds to replace the vehicles described.  The City received bids from various bidders. A 5 year warranty for the engine and transmission is included in the bid. The bid summary is as follows:

Schedule 1  One (1) new tandem tilt cab, 2019 model, 66,000 GVW, cab and chassis with right steer 27-cubic yard automating side loading refuse compactor body.  Truck 0158 will be traded in. 

Name	Type	Trade 0158	Cost/Truck	Warranty	Total
Tri-State Truck & Equipment	Mack/Heil	$ 25,000	$ 293,218	$ 2,900	$271,118 Did not meet specs
Tri-State Truck & Equipment	Mack/Curbtender	$ 4,850	$ 278,497	$ 2,900	$276,547 Did not meet specs
Floyd's Truck Center	Autocar/Curbtender	$ 4,850	$ 292,815	$ 2,529	$ 290,494
Floyd's Truck Center	Autocar/Heil	$ 25,000	$ 307,536	$ 2,529	$ 285,065 Did not meet specs
Montana Peterbilt	Peterbilt/Curbtender	$ 4,850	$ 282,597	$ 3,694	$ 281,441
Montana Peterbilt	Peterbilt/Heil	$ 25,000	$297,318	$ 3,694	$ 276,012 Did not meet specs

Schedule 2   One (1) new tandem conventional cab, 2019 or newer model, 76,000 GVW, set back axle, cab and chassis with chain operated Roll-on/roll-off hoist system. Truck 0157 a rear load will be traded in.

Name	Type	Trade 0157	Trade 1208	Cost	Warranty	Total
Tri-State Truck & Equipment	Volvo/Western Cascade	$20,000	$15,000	$187,296	$ 7,100	$353,792 Did not meet specs
Tri-State Truck & Equipment	Volvo/Advantage	$ 4,850	$ 2,500	$181,440	$ 3,200	$361,930 Did not meet specs
I-State Truck Center	Freightliner/Advantage	$ 4,850	$ 2,500	$179,000	$ 3,200	$356,734

 Schedule III – Two New Tandem Tilt Cab, 2019 or newer Model, 66,000 GVW Cab and Chassis     40-Cubic Yard ½ Pack Front Load Refuse Compactor Body. Trucks 0187 and 0188 will be traded in.
 

Name	Type	Trade 0187	Trade 0188	Cost	Warranty	Total
Tri-State Truck & Equipment	Mack/Heil	$41,000	$42,000	$314,403	$2,900	$551,606 Did not meet specs
Tri-State Truck & Equipment	Mack/Wayne	$38,500	$38,500	$263,661.76	$2,900	$456,123.52 Did not meet specs
Tri-State Truck & Equipment	Mack/Wittke	$38,500	$38,500	$275,586	$2,900	$479,972 Did not meet specs
Floyd's Truck Center	Autocar/Wayne	$38,500	$38,500	$279,460	$2,529	$486,978 Did not meet specs
Floyd's Truck Center	Autocar/Wittke	$38,500	$38,500	$291,134	$2,,529	$510,326 Did not meet specs
Floyd's Truck Center	Autocar/Heil	$41,000	$42,000	$329,951	$2,529	$581,960
Montana Peterbilt	Peterbilt/Mammoth	$38,500	$38,500	$267,778.76	$3,694	$465,945.52 Did not meet specs
Montana Peterbilt	Peterbilt/Wittke	$41,000	$42,000	$279,703	$3,694	$489,794 Did not meet specs
Montana  Peterbilt	Peterbilt/Heil	$41,000	$42,000	$318,520	$3,694	$561,428

 

Staff recommends that Council award the bids to the lowest bidder that met specifications as follows (trade in allowance and warranty are included):

• One new side load truck to Montana Peterbilt  for a total of $281,441  (Schedule 1). Truck 0158 will be traded in.
• Two new roll-off trucks to I-State for a total of $356,734 (Schedule 2). Truck 0157 and 1208 wll be traded in. One roll off is for Streets and the other for Solid Waste.
• Two new Front load trucks to Montana Peterbilt for a total of $561,428 (Schedule 3). Trucks 0187 and 0188 will be traded in.