Regular 3.
Regular City Council Meeting
- Meeting Date:
- 02/10/2020
- TITLE
- Public Hearing and Resolution for FY20 Budget Amendments
- PRESENTED BY:
- Chris Kukulski
- Department:
- City Hall Administration
Presentation:
Yes
PROBLEM/ISSUE STATEMENT
Montana Code allows local governments to amend their fiscal year budgets by using the same method as used for the original budget adoption: public notice, public hearing and Council adopting a resolution. The following amendments are proposed for FY 2020:
1. Parks Playground Equipment
On January 13th, 2020 City Council approved the purchase of playground equipment for Ponderosa Park. On the Council memo approving this purchase, it indicated the need for a budget amendment, as this was an approved project for FY19 that was not able to be completed until FY20. The budget amendment will appropriate funds for the purchase and install of the equipment, as well as, provide funds for creating an accessible route and purchasing fall protection. The City's Park District 1 fund has sufficient cash to pay for this amendment.
2. Police E-Cites Program
The Police Department will be seeking the budget authority to spend approximately $9,750 on expanding their Electronic Citation program. This will be paid for through cash that remains from a surcharge that used to be assessed to municipal infractions. The surcharge is no longer being assessed, but the funds that remain will be used to expand the program, as it is an improvement that has been identified. This will utilize all remaining dollars within this fund.
Additional information on each project can be found in the attached Exhibit A.
1. Parks Playground Equipment
On January 13th, 2020 City Council approved the purchase of playground equipment for Ponderosa Park. On the Council memo approving this purchase, it indicated the need for a budget amendment, as this was an approved project for FY19 that was not able to be completed until FY20. The budget amendment will appropriate funds for the purchase and install of the equipment, as well as, provide funds for creating an accessible route and purchasing fall protection. The City's Park District 1 fund has sufficient cash to pay for this amendment.
2. Police E-Cites Program
The Police Department will be seeking the budget authority to spend approximately $9,750 on expanding their Electronic Citation program. This will be paid for through cash that remains from a surcharge that used to be assessed to municipal infractions. The surcharge is no longer being assessed, but the funds that remain will be used to expand the program, as it is an improvement that has been identified. This will utilize all remaining dollars within this fund.
Additional information on each project can be found in the attached Exhibit A.
ALTERNATIVES ANALYZED
The Council will conduct a public hearing and may:
- Approve the requested budget amendments; or
- Not approve the requested budget amendments, which would place the City in violation of Montana law.
FINANCIAL IMPACT
The requested budget amendments will be funded by reserves or new revenues, as described in the budget resolution exhibit. The funds impacted include Police Programs for $9,750 and Park District 1 for $250,000
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the budget amendments for Fiscal Year 2020.