Consent 1.O.
Regular City Council Meeting
- Meeting Date:
- 07/13/2020
- TITLE
- Cancellation of Checks and Warrants
- PRESENTED BY:
- Andy Zoeller
- Department:
- Finance
RECOMMENDATION
Staff recommends that the City Council authorize canceling stale dated outstanding checks and warrants.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The Finance department annually review outstanding check and warrants. Under State law MCA 7-6-4303, City Council has the authority to cancel municipal checks and warrants that have remained outstanding or unpaid for a period of one year. Vendors, city employees, and former employees were notified that they had outstanding checks and were given the option to pay the stop payment fee for $16 to have a check reissued.
ALTERNATIVES
City Council may:
- Approve, or;
- Disapprove canceling the checks. If Council does not approve the cancellation, the checks and warrants will remain outstanding.
FISCAL EFFECTS
The amounts contained in the canceled checks and warrants will revert to the affected funds. Employees and vendors were notified and given the opportunity to pay the stop payment fee and have their checks reissued. The final cancelations may not exactly match the attachment, because payees are still responding and checks that are reissued will not be canceled.