The Committee recommends that the City Council approve, and the Mayor sign, a three-year contract with two additional three-year options to renew, for the City’s Uniform Rental/Purchase and Laundry Service, with Alsco, Inc.

Pursuant to the City's Purchasing Procedures, a Request for Proposals (RFP) for the Uniform Rental/Purchase and Laundry Services for various City departments currently utilizing these types of services was advertised in the Yellowstone County News on May 8 and 15, 2020. 

The selection committee consisted of City staff:  Liz Kampa-Weatherwax, Jessica Iverson, Shelly Hensley, Mark Evangeline, Heidi Carver, Michele Harkness, Jamie Ogger and Bruce Souder.  Four proposals were received, from:

• Alsco, Inc.
• Big Sky Linen & Uniform
• Koinonia Laundry
• Montana Linen Supply

The committee evaluated the proposals and considered Proposal Compliance, Comprehensiveness of Services Provided, Related Experience, Firm Stability, Prior City Experience, Assigned Individuals and Quality Assurance, before considering charges for services.  The committee  unanimously selected the proposal from Alsco, Inc., and the submitted price matrix was examined prior to recommending award to Mayor and Council.  The City spent $77,000 through the centralized uniform and laundry contract in FY20.  Due to the nature of the services provided across various departments, it is difficult to determine an exact savings.  However, Alsco's price matrix indicates a savings over previous years on an item by item basis.  All other price matrixes submitted remain unopened, per procedures.
 

City Council may:

• Approve a three-year contract with two additional three-year options to renew, for the City’s Uniform Rental/Purchase and Laundry Service, with Alsco, Inc., or;
• Disapprove a three-year contract with two additional three-year options to renew, for the City’s Uniform Rental/Purchase and Laundry Service, with Alsco, Inc., and provide further direction to staff.

Many City Departments/Divisions have been providing uniform and laundry services for employees for a number of years.  At least eight City Divisions currently utilize this centralized service contract. Additional uniform and laundry service options may be added with contract pricing, as the need arises.  The City spent $77,000 through the centralized uniform and laundry contract in FY20. The Divisions have budgeted for this expense.