Consent 1.B.
Regular City Council Meeting
- Meeting Date:
- 07/27/2020
- TITLE
- W.O. 20-46, Landfill Compost Facility, Consultant Agreement
- PRESENTED BY:
- Debi Meling
- Department:
- Public Works
- Division:
- Engineering
RECOMMENDATION
Staff recommends the City Council award a professional services contract for W.O. 20-46, Landfill Compost Facility, to Great West Engineering in the amount of $176,000.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The Public Works Solid Waste Division is planning the installation of a new composting facility at the Billings Regional Landfill. The new facility will be located south of the active landfill, across Hillcrest Road, on City-owned property that was recently licensed by the Montana DEQ for solid waste operations.
Currently, green waste is diverted at the Landfill, shredded, and sent to a static pile composting system. Solid Waste would like to phase in the implementation of a full-scale composting operation over time. The first phase will likely involve a fairly simple addition of biosolids to the existing composting of yard waste and wood waste. The City will continue to accept and shred wood waste in the current location at the Landfill and will transport the processed green waste to the new compost facility. Biosolids will be transported to the new facility from the City’s Water Reclamation Facility. The initial plan is to co-compost approximately 25,000 tons per year and gradually increase the composting facility capacity to 50,000 tons per year over the next 3 to 5 years, as well as look at the potential to incorporate special wastes such as cardboard, pallet grindings and food waste.
The scope of work for this services agreement includes completion of an initial study that will include alternatives analysis, cost estimates, and the development of a conceptual plan for the facility. After the City selects the preferred alternative, Great West will complete design of the new facility. The scope also includes bidding services, construction administration, assistance with equipment procurement, and owner training.
Great West Engineering was selected for the project using the proposal process. Three other proposals were received from Burns and McDonnell, HDR Engineering, and Trihydro Corporation. The selection was based on Project Team and Availability, Project Approach, and Firm Qualifications and Experience as related to project needs.
Currently, green waste is diverted at the Landfill, shredded, and sent to a static pile composting system. Solid Waste would like to phase in the implementation of a full-scale composting operation over time. The first phase will likely involve a fairly simple addition of biosolids to the existing composting of yard waste and wood waste. The City will continue to accept and shred wood waste in the current location at the Landfill and will transport the processed green waste to the new compost facility. Biosolids will be transported to the new facility from the City’s Water Reclamation Facility. The initial plan is to co-compost approximately 25,000 tons per year and gradually increase the composting facility capacity to 50,000 tons per year over the next 3 to 5 years, as well as look at the potential to incorporate special wastes such as cardboard, pallet grindings and food waste.
The scope of work for this services agreement includes completion of an initial study that will include alternatives analysis, cost estimates, and the development of a conceptual plan for the facility. After the City selects the preferred alternative, Great West will complete design of the new facility. The scope also includes bidding services, construction administration, assistance with equipment procurement, and owner training.
Great West Engineering was selected for the project using the proposal process. Three other proposals were received from Burns and McDonnell, HDR Engineering, and Trihydro Corporation. The selection was based on Project Team and Availability, Project Approach, and Firm Qualifications and Experience as related to project needs.
ALTERNATIVES
City Council may:
- Award a professional services contract for W.O. 20-46, Landfill Compost Facility, to Great West Engineering in the amount of $176,000.00; or
- Do not award a professional services contract, which will delay the project, which will then delay other related future projects included in the CIP.
FISCAL EFFECTS
The project is budgeted in FY21 using solid waste funds. The amount budgeted was $2.6 million and this contract is for $176,000. The remaining budget of $2,424,000 will be used for construction and procurement of equipment.