Consent 1.B.1.
Regular City Council Meeting
- Meeting Date:
- 09/28/2020
- TITLE
- Bid Award - Fire Station #6 Exterior Repairs
- PRESENTED BY:
- Iverson Jessica
- Department:
RECOMMENDATION
Staff recommends that the City Council award a contract for Hail Repairs to Fire Station #6 to TW Clark in the amount of $156,900.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
Fire Station #6, located at 1601 St. Andrews Dr, sustained significant hail-related damage in August 2019. This project includes replacement and repair of the damaged building elements.
This project was advertised on 9/4/2020 and 9/11/2020 in the Yellowstone County News and on the City’s website. Bids were opened on 9/15/2020 and 1 qualified bid was received. TW Clark submitted the lowest, responsible bid.
This project was advertised on 9/4/2020 and 9/11/2020 in the Yellowstone County News and on the City’s website. Bids were opened on 9/15/2020 and 1 qualified bid was received. TW Clark submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Award the contract to TW Clark in the amount of $156,900, or;
- Not award the contract and delay the repairs to Fire Station #6.
FISCAL EFFECTS
The following bids were received:
Alternate #1 (roof): Upgrade roof from asphalt shingles to 24 ga. standing seam metal roof (accepted)
Alternate #2 (siding): Deduct for siding from Hardiboard siding to vinyl siding (rejected - Hardiboard siding will be installed in lieu of vinyl)
The base bid amount minus the siding alternate and deductible ($119,800) will be funded by insurance claim funds paid out for the August 2019 hail event. The City's insurance carrier has reviewed and approved this bid. The cost for the material upgrades ($32,100) plus the Fire Department's share of the deductible ($5,000) will be paid by the Fire Department with deferred maintenance funds, which have been allocated in the FY21 budget for fire station improvements. The upgrades to more durable materials will improve the resiliency and longevity of this facility.
While the City only received one qualified bid on this project, upon review of the bid with our insurance carrier and our project manager, we do believe it is a competitive bid for the specified scope of work and is in line with current market conditions. See attached letter of recommendation from our project manager.
| BIDDER | BASE BID | ALTERNATE #1 | ALTERNATE #2 | BASE BID + ALT #1 |
| TW CLARK | $126,900.00 | $30,000.00 | ($2,100.00) | $156,900.00 |
| TIMBERMAN CONSTRUCTION | *REJECTED – DID NOT PROVIDE BID BOND* |
Alternate #1 (roof): Upgrade roof from asphalt shingles to 24 ga. standing seam metal roof (accepted)
Alternate #2 (siding): Deduct for siding from Hardiboard siding to vinyl siding (rejected - Hardiboard siding will be installed in lieu of vinyl)
The base bid amount minus the siding alternate and deductible ($119,800) will be funded by insurance claim funds paid out for the August 2019 hail event. The City's insurance carrier has reviewed and approved this bid. The cost for the material upgrades ($32,100) plus the Fire Department's share of the deductible ($5,000) will be paid by the Fire Department with deferred maintenance funds, which have been allocated in the FY21 budget for fire station improvements. The upgrades to more durable materials will improve the resiliency and longevity of this facility.
| INSURANCE PAYS | $119,800.00 |
| DEDUCTIBLE (FIRE DEPT PAYS) |
$5,000.00 |
| MATERIAL UPGRADES (FIRE DEPT PAYS) |
$32,100.00 |
| TOTAL PROJECT | $156,900.00 |
While the City only received one qualified bid on this project, upon review of the bid with our insurance carrier and our project manager, we do believe it is a competitive bid for the specified scope of work and is in line with current market conditions. See attached letter of recommendation from our project manager.