Consent 1.A.3.
Regular City Council Meeting
- Meeting Date:
- 10/26/2020
- TITLE
- Roll-Off Truck
- PRESENTED BY:
- Jennifer Duray
- Department:
- Public Works
- Division:
- Solid Waste
RECOMMENDATION
Staff recommends the City Council award the purchase of a new roll-off truck to Western System, in the amount of $173,073.85.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The purchase will replace an existing vehicle that is included in the approved Equipment Replacement Plan for FY2021 and is included in the FY 2021 budget. The bid was advertised on September 25th, October 2nd and 9th, 2020 in the Yellowstone County News and on the City's website. Bids were opened on October 13th and 5 bids were received. Western System submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Approve the award of the purchase of a new roll-off truck to Western System, in the amount of $173,073.85 or;
- Disapprove the award of the purchase and reject all bids.
FISCAL EFFECTS
| SWS Equipment | SWS Equipment | TriState Truck & Equipment | I-State Truck Center & Kois | Western System | |
| Base Bid | $188,000.00 | $200,640.00 | $201,165.00 | $188,500.00 | $179,639.85 |
| Tranny/Engine 5yr Warranty | $3,062.00 | $4,902.00 | $4,902.00 | $3,062.00 | $3,062.00 |
| Trade 176 | $7,000.00 | $7,000.00 | $15,000.00 | $15,000.00 | $18,000.00 |
| 5yr Cylinder Warranty | $0.00 | $0.00 | $4,500.00 | $4,500.00 | $8,372.00 |
| Total | $184,062.00 | $198,542.00 | $195,567.00 | $181,062.00 | $173,073.85 |
The purchase was budgeted in FY21. The amount budgeted was $220,913.00. The unused budget will be utilized for overages on other equipment purchases within the solid waste fund.