Staff recommends the City Council award the purchase of three new side load trucks to SWS Equipment in the amount of $302,618.00, each with warranty. Staff recommends not trading in units 161,162, and 163 and instead selling these units.

The purchase will replace existing vehicles that are included in the approved Equipment Replacement Plan for FY21 and is included in the FY21 budget.  The total amount for the purchase of these trucks is $967,971.00.  The bid was advertised on September 25th October 2nd, and 9th, 2020 in the Yellowstone County News and on the City's website. Bids were opened on October 13th and 4 bids were received. SWS Equipment submitted the lowest, responsible bid.  Public Works believes that we can get more for the current trucks by selling them to third party than by trading them in.

City Council may:

• Approve the award of the purchase of three new side load trucks to SWS Equipment, in the amount of $302,618.00, each with warranty, and hold Units 161, 162, and 163 to sell to a third party or;
• Disapprove the award of the purchase and reject all bids.

The following bids were received:

	Montana Peterbilt	Flloyd's Truck Center	SWS Equipment	SWS  Equipment
Base Bid	$307,658.00	$321,550.00	$312,358.68	$298,966.00
5yr Warranty	$3,652.00	$2,579.00	$2,579.00	$3,652.00
Total	$933,930.00	$972,387.00	$944,813.04	$907,854.00

Staff is recommending awarding the bid to Solid Waste Systems and not trading in units 161, 162, and 163. The amount budgeted was $967,971.00.