Staff recommends that City Council review the FY22 Equipment Replacement Plan for consideration and action to occur at the December 14 City Council meeting.

In 2000, the City developed an equipment replacement program to monitor and plan for all equipment replacement at the City. All vehicles and non-stationary equipment with a useful life of greater than 3 years and a cost of $5,000 or more is included in the plan. The program has criteria and guidelines to identify when equipment should be considered for replacement, as well as allow the city to make intelligent investments in equipment into the future. The plan covers a 20-year time period and is reviewed annually. Each year every piece of equipment that is eligible for replacement is reviewed by a committee made up of representatives from across all city departments. The committee makes replacement recommendations to City Administration and City Council for annual adoption. Once the plan is adopted, the replacement costs are included in the next fiscal year budget.

All City equipment is included in the plan, which is used to budget and make sound financial decisions for equipment replacement. The City uses the plan to set aside money for replacements. Governmental fund departments, Parks, Code Enforcement, Police, Fire, Planning, and Library, contribute to a separate fund to ensure funds are available when equipment is in need of replacement, while Enterprise and Internal Service departments maintain reserves within their departmental funds for equipment replacement. 

City Council may:

• Approve, or;
• Disapprove the FY22 Equipment Replacement Plan

The FY22 plan replacements total $5,011,503 across multiple departments. 

	FY22 Plan Amount
Airport	$47,036
Engineering	24,057
Parking	26,443
Facilities	14,480
Fire	1,088,430
Fleet	21,470
Met Transit	57,994
Parks	265,199
Police	436,444
PW Belknap	238,318
Solid Waste	2,040,989
Streets	750,645
Total	$5,011,503

Contributions to the Equipment Replacement Fund for FY22 are the following:

Parks & Rec	306,800
Code Enforcement	13,047
Animal Shelter	19,180
Fire	682,673
Police	448,592
Planning	3,712
Library	36,869
Total	1,510,873