Regular 3.
Regular City Council Meeting
- Meeting Date:
- 12/21/2020
- TITLE
- FY22-26 Capital Improvement Plan
- PRESENTED BY:
- Andy Zoeller
- Department:
- Finance
RECOMMENDATION
Staff recommends City Council approve the 2022-2026 Capital Improvement Plan (CIP).
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
Each year the City of Billings adopts a 5-year Capital Improvement Plan (CIP). This plan identifies capital projects, prioritizes City facility and infrastructure needs, and helps develop sound financial investments into the future to ensure successful completion of projects. Capital projects included in the plan exceed $25,000 and have a useful life of greater than 1 year. Common repairs and maintenance items are not included, unless the improvements significantly lengthen the useful life of the asset.
The CIP contains information on each project, sets a timeline and priority for each project, and identifies a planned funding source. The projects that are identified as FY22 projects will be incorporated into the next City budget and rate recommendations will be made based upon the adopted CIP.
CIP Development Process
The CIP is developed beginning in July, after the budget is adopted. Each department updates the initial list of projects based upon identified needs in the community and potential funding sources. These projects are presented to advisory boards and TIF boards for recommendations, adjustments, and feedback. The culmination of this input provides the information for the draft CIP to be published in early October. The draft plan is made available to the public online at www.billingsmt.gov/cip. Notification of the published plan was provided to City Council and the public via the weekly administrator report, the City's website, and the City's Facebook pages. The public was invited to provide feedback via online form submission or participate in one of the public meetings presenting the CIP. Two public meetings presenting the CIP were held in late October and feedback was provided from the public. Finally, the draft CIP is presented to City Council at work sessions in November and December. City Council provided feedback to staff at the work sessions, which have resulted in changes to the proposed CIP, outlined below.
City Council Recommended Changes to the proposed CIP
Staff has made changes to the proposed CIP, as directed by City Council. The changes to the proposed CIP are located only within those projects that are funded by Park District 1. At the 12/7/2020 City Council work session, staff was directed to modify the list of Park District 1 projects to remove the two event pavilions and planned improvements to Swords Park road, which were included. Additionally, staff was directed to include $1,000,000 for funding repair and replacement projects at Castle Rock Park. While the individual projects at Castle Rock Park will not be identified until after the master plan is adopted, staff has included the amounts on the list of Park District 1 projects. For FY23 and FY24.
The CIP contains information on each project, sets a timeline and priority for each project, and identifies a planned funding source. The projects that are identified as FY22 projects will be incorporated into the next City budget and rate recommendations will be made based upon the adopted CIP.
CIP Development Process
The CIP is developed beginning in July, after the budget is adopted. Each department updates the initial list of projects based upon identified needs in the community and potential funding sources. These projects are presented to advisory boards and TIF boards for recommendations, adjustments, and feedback. The culmination of this input provides the information for the draft CIP to be published in early October. The draft plan is made available to the public online at www.billingsmt.gov/cip. Notification of the published plan was provided to City Council and the public via the weekly administrator report, the City's website, and the City's Facebook pages. The public was invited to provide feedback via online form submission or participate in one of the public meetings presenting the CIP. Two public meetings presenting the CIP were held in late October and feedback was provided from the public. Finally, the draft CIP is presented to City Council at work sessions in November and December. City Council provided feedback to staff at the work sessions, which have resulted in changes to the proposed CIP, outlined below.
City Council Recommended Changes to the proposed CIP
Staff has made changes to the proposed CIP, as directed by City Council. The changes to the proposed CIP are located only within those projects that are funded by Park District 1. At the 12/7/2020 City Council work session, staff was directed to modify the list of Park District 1 projects to remove the two event pavilions and planned improvements to Swords Park road, which were included. Additionally, staff was directed to include $1,000,000 for funding repair and replacement projects at Castle Rock Park. While the individual projects at Castle Rock Park will not be identified until after the master plan is adopted, staff has included the amounts on the list of Park District 1 projects. For FY23 and FY24.
ALTERNATIVES
City Council may:
- Approve, or;
- Disapprove
FISCAL EFFECTS
The total investment in projects for FY22-FY26 are estimated to cost $423,378,550. Projects are funded through a variety of sources including user fees and charges, debt financing, special assessments, grants, tax revenues, and state revenues. The projects included for FY22 total $162,069,328.
Total projects investments are planned in the following areas over the next 5 years:
Total projects investments are planned in the following areas over the next 5 years:
| Project Category | |
| Airport Projects | 36,072,222 |
| Facilities Projects | 16,200,000 |
| Fire Projects | 3,000,000 |
| MET Transit Projects | 890,000 |
| Parking Projects | 610,000 |
| Park Projects | 7,519,000 |
| Recreation Projects | 27,350,000 |
| Solid Waste Projects | 10,795,000 |
| Storm Projects | 13,200,000 |
| Transportation Projects | 104,842,328 |
| Utilities Projects | 202,900,000 |
| Total 5 Year CIP | $423,378,550 |