Consent 1.B.2.
Regular City Council Meeting
- Meeting Date:
- 02/08/2021
- Title
- WO 20-02 Missing Sidewalk/Miscellaneous, Bid Award
- Presented by:
- Debi Meling
- Department:
- Public Works
- Division:
- Engineering
RECOMMENDATION
Staff recommends the City Council approve the bid and award the contract to Riverside Contracting, Inc., in the amount of $628,902.50.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The Missing Sidewalk/Miscellaneous project is intended to concentrate on installing sidewalk in areas that are missing pedestrian facilities. As a priority, City staff identified areas that are along arterial streets, collector streets, school routes, or in high pedestrian areas for inclusion in this program. The streets identified as needing sidewalk are Aronson Avenue from Governors Boulevard to Nutter Boulevard; 11th Avenue North from North 22nd Street to North 27th Street, and ADA improvements to the sidewalk on the west side of 24th Street West between Lewis Avenue and Broadwater Avenue. Along with the missing sidewalk, there is miscellaneous concrete work to address problems throughout the city, including ADA improvements, that are too large for the sidewalk tripper repair or replacement projects.
The 2020 Missing Sidewalk/Miscellaneous program was created at the May 26, 2020, City Council meeting. WO 20-02 was originally bid on June 23, 2020, and two bids were received. The bids were significantly higher than the estimate in the resolution so staff recommended rejecting all bids. Council rejected all bids on 7/13/20. Staff wanted to re-bid the project in a more favorable bid environment. In this case, a more favorable bid environment is one where contractors are not too busy to do the work.
The project was advertised on January 1, January 8, and January 19, 2021, in the Yellowstone County News and on the City's website. Bids were opened on January 26, 2021, and four bids were received. Riverside Contracting, Inc. submitted the lowest, responsible bid.
The 2020 Missing Sidewalk/Miscellaneous program was created at the May 26, 2020, City Council meeting. WO 20-02 was originally bid on June 23, 2020, and two bids were received. The bids were significantly higher than the estimate in the resolution so staff recommended rejecting all bids. Council rejected all bids on 7/13/20. Staff wanted to re-bid the project in a more favorable bid environment. In this case, a more favorable bid environment is one where contractors are not too busy to do the work.
The project was advertised on January 1, January 8, and January 19, 2021, in the Yellowstone County News and on the City's website. Bids were opened on January 26, 2021, and four bids were received. Riverside Contracting, Inc. submitted the lowest, responsible bid.
ALTERNATIVES
City Council may:
- Approve the contract award to Riverside Contracting, Inc. in the amount of $628,902.50 or;
- Do not approve the contract. If the contract is not awarded, sidewalk will not be added to areas of the city that have been identified as priorities by staff. Also, several areas of sidewalk that need to be replaced due to condition will not be done which will perpetuate problems with existing sidewalks.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in FY20 using Gas Tax and Assessments. A budget amendment to reestablish the budget int he FY21 budget was approved at the January 25, 2021 Council meeting. The amount budgeted was $650,000.
| Contractor | Bid Amount |
| Riverside Contracting, Inc. | $628,902.50 |
| AV Construction, Inc. | $664,012.00 |
| Firstmark Construction | $687,264.00 |
| Knife River - Billings | $1,004,198.75 |
The project was budgeted in FY20 using Gas Tax and Assessments. A budget amendment to reestablish the budget int he FY21 budget was approved at the January 25, 2021 Council meeting. The amount budgeted was $650,000.