Staff recommends that the City Council authorize canceling stale dated outstanding checks and warrants.

The Finance department annually reviews outstanding checks and warrants.  Under State law MCA 7-6-4303, City council has the authority to cancel municipal checks and warrants that have remained outstanding or unpaid for a period of one year.  Vendors were notified that they had outstanding checks and were give the option to pay the stop payment fee for $16 to have a check reissued.

City Council may:

• Approve; or,
• Not Approve canceling  the checks.  If Council does not approve the cancellation, the checks and warrants will remain outstanding.

The amounts contained the canceled checks and warrants will revert to the affected funds. Vendors were notified and given the opportunity to pay the stop payment fee and have their checks reissued.  The final cancellations may not exactly match the attachment because payees are still responding and checks that are reissued will not be canceled.  The affected departments and the amounts are as follows:

Municipal Court       $397.00
Parks & Rec              200.00
Police                        162.55
Animal Control            25.00
Fire                              48.41
Water                          37.63
Parking                        70.00
Solid Waste                 94.50
Airport                         55.00
Insurance fund             8.62
Total                     $1,098.71