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Item 7.
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| City Council Regular | |
| Date: | 11/22/2021 |
| Title: | City Administrator's Annual Performance Evaluation |
| Presented by: | Chris Kukulski, City Administrator |
| Department: | City Hall Administration |
| Presentation: | No |
RECOMMENDATION
The Council will determine if my salary will be adjusted, based on my performance as City Administrator over the past year.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
I started as your city administrator November 11, 2018. I am grateful for the opportunity to serve Billings. My first three years have provided plenty of challenges and opportunities to improve the strength and economic vibrancy of our city. The second year of the pandemic has created significant challenges to our city, none more apparent than the loss of over 400 Yellowstone County residents and a significant increase in violent crime. We are grateful for our citizens support of the 2021 Public Safety Levy as we implement our strategies to improve the safety of our community.
An executive session has been scheduled for November 22 at 4:00pm to discuss my performance over the past year.
The following sections are from my Employment Agreement.
Section 1 - Term
The term of this agreement shall be for an initial period from Employee's first date of employment, which will be no later than December 31, 2018, until December 31, 2020. This Agreement shall be renewed for a two-year term automatically on January 1, 2021, and every two years thereafter unless notice of termination is given by the Employer at least six (6) months before the next renewal date.
Section 3 – Compensation
C. Consideration shall be given on an annual basis to an increase in compensation. The Employer agrees to consider increasing the compensation of the Employee dependent upon the results of the performance evaluation conducted under the provisions of Section 12 of this Agreement. Increased compensation can be in the form of a base salary increase and/or performance incentive and/or an increase in benefits.
Section 12 - Performance Evaluation
A. Employer shall annually review the performance of the Employee in November subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee.
The annual evaluation process, at a minimum, shall include the opportunity for both parties to: (1) Conduct a formulary session where the governing body and the Employee meet first to discuss goals and objectives of both the past twelve(12) month performance period as well as the upcoming twelve (12) month performance period; (2) following that formulary discussion, prepare a written evaluation of goals and objectives for the past and upcoming year; (3) next meet and discuss the written evaluation of these goals and objectives; and (4) present a written summary of the evaluation results to the Employee. The final written evaluation should be completed and delivered to the Employee within 30 days of the initial formulary evaluation meeting.
I look forward to discussing my performance over the past year and opportunities to make 2022 a great year for the city.
An executive session has been scheduled for November 22 at 4:00pm to discuss my performance over the past year.
The following sections are from my Employment Agreement.
Section 1 - Term
The term of this agreement shall be for an initial period from Employee's first date of employment, which will be no later than December 31, 2018, until December 31, 2020. This Agreement shall be renewed for a two-year term automatically on January 1, 2021, and every two years thereafter unless notice of termination is given by the Employer at least six (6) months before the next renewal date.
Section 3 – Compensation
C. Consideration shall be given on an annual basis to an increase in compensation. The Employer agrees to consider increasing the compensation of the Employee dependent upon the results of the performance evaluation conducted under the provisions of Section 12 of this Agreement. Increased compensation can be in the form of a base salary increase and/or performance incentive and/or an increase in benefits.
Section 12 - Performance Evaluation
A. Employer shall annually review the performance of the Employee in November subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee.
The annual evaluation process, at a minimum, shall include the opportunity for both parties to: (1) Conduct a formulary session where the governing body and the Employee meet first to discuss goals and objectives of both the past twelve(12) month performance period as well as the upcoming twelve (12) month performance period; (2) following that formulary discussion, prepare a written evaluation of goals and objectives for the past and upcoming year; (3) next meet and discuss the written evaluation of these goals and objectives; and (4) present a written summary of the evaluation results to the Employee. The final written evaluation should be completed and delivered to the Employee within 30 days of the initial formulary evaluation meeting.
I look forward to discussing my performance over the past year and opportunities to make 2022 a great year for the city.
ALTERNATIVES
As determined by the City Council.
FISCAL EFFECTS
Based on the City Administrator’s performance over the past year, the Council will determine if the City Administrators salary will be adjusted.