Consent 1.A.2.
City Council Regular Business Meeting
- Meeting Date:
- 02/28/2022
- Title
- WO 22-04 City ADA Project
- Presented by:
- Debi Meling
- Department:
- Public Works
- Division:
- Engineering
RECOMMENDATION
Staff recommends that Council award WO 22-04, City ADA Project to J & J Concrete, Inc. in the amount of $310,568.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-04, City ADA Project, is a project consisting of Americans with Disabilities Act (ADA) accessible ramp construction on street corners where the City will soon be completing pavement overlays and chip seals. Additional ramps will be constructed on other corners at various locations throughout Billings.
The annual ramp construction project is in accordance with the City’s agreement with the Department of Justice (DOJ) to install and/or upgrade ramps along streets constructed or reconstructed after 1992 and in specific areas identified by need. The miscellaneous ramp locations were selected based upon neighborhood requests. The ADA project will be on Broadwater Avenue, Poly Drive, and Virginia Lane. The City has approximately 8,500 ramps, and it is estimated that 20% of the ramps have been constructed or reconstructed to the current design standard.
The project was advertised on January 21, January 28, and February 4, 2022, on the City's Website and in Yellowstone County News. Bids were opened on February 8, 2022, and three bids were received. J & J Concrete, Inc. submitted the lowest responsible bid.
The annual ramp construction project is in accordance with the City’s agreement with the Department of Justice (DOJ) to install and/or upgrade ramps along streets constructed or reconstructed after 1992 and in specific areas identified by need. The miscellaneous ramp locations were selected based upon neighborhood requests. The ADA project will be on Broadwater Avenue, Poly Drive, and Virginia Lane. The City has approximately 8,500 ramps, and it is estimated that 20% of the ramps have been constructed or reconstructed to the current design standard.
The project was advertised on January 21, January 28, and February 4, 2022, on the City's Website and in Yellowstone County News. Bids were opened on February 8, 2022, and three bids were received. J & J Concrete, Inc. submitted the lowest responsible bid.
ALTERNATIVES
The Council may:
- Award Work Order 22-04, City ADA Project to J & J Concrete, Inc. in the amount of $310,568.00; or
- Do not award Work Order 22-04. If not awarded, the City would need to re-bid or cancel the project and construct the ramps in a subsequent year. Furthermore, the ramps could not be complete which would delay the overlay project and the City would not be in compliance with the Department of Justice agreement.
FISCAL EFFECTS
The following bids were received:
The project was budgeted in the amount of $250,000.00 in FY22 using Gas Tax funds. The remaining $60,568.00 will be funded with budget from the annual non-maintainable street reconstruction program. Both projects utilize gas tax funds and the ADA project is important to complete this year as it needs to be done before the overlay project and the City is required to do ADA work each year by the DOJ. The non-maintainable street project will be adjusted in scope to reflect the reduced budget.
| Contractor | Bid Amount |
| J & J Concrete | $310,568.00 |
| Knife River - Billings | $383,807.00 |
| Weave Construction | $495,885.00 |
The project was budgeted in the amount of $250,000.00 in FY22 using Gas Tax funds. The remaining $60,568.00 will be funded with budget from the annual non-maintainable street reconstruction program. Both projects utilize gas tax funds and the ADA project is important to complete this year as it needs to be done before the overlay project and the City is required to do ADA work each year by the DOJ. The non-maintainable street project will be adjusted in scope to reflect the reduced budget.