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Item 1.E.
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| City Council Regular | |
| Date: | 04/11/2022 |
| Title: | W.O. 22-37 Landfill Drop-Off Building Repairs, Professional Engineering Services Contract |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Yes |
RECOMMENDATION
Staff recommends the City Council award a Professional Engineering Services Contract for W.O. 22-37, Landfill Drop-Off Building Repairs, to HDR Engineering in the amount of $145,000.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
The City of Billings completed a project in February 2021 that included a new Drop-Off Building. The Drop-Off Building is a 60,000 square-foot pre-engineered metal building (PEMB) used by customers as a facility to drop off garbage to be landfilled by City staff. A fire occurred in the west end of the building on January 19, 2022, causing substantial damages that have prevented the City from resuming operations inside the building.
The City publicly advertised and solicited proposals for professional engineering services to evaluate the extent of repairs required to make the Drop-Off Building operational, coordinate with the City’s insurer to ensure compliance and acceptance related to the insurance claim, prepare the repair design, and administer the construction contract.
Two engineering firms expressed interest in the project, however only HDR Engineering submitted a proposal. HDR was the design engineer on the original project that constructed the entire Landfill Drop-Off Facility, new Maintenance Building, and new Scale Plaza. HDR was selected based on their qualifications, including Firm Experience, Project Manager, Key Project Staff, Available Resources and Location, and Project Methodology and Approach. This initial contract includes pre-construction services, including assessment of the condition and damage to the building, creation of a scope of work for repair, design of repairs and/or replacement of components needed to restore building operability, development of cost estimates, and bidding/pricing support services. Construction contract administration services are not included in this contract and will be added by amendment in the future when the construction scope of work is better defined.
The City publicly advertised and solicited proposals for professional engineering services to evaluate the extent of repairs required to make the Drop-Off Building operational, coordinate with the City’s insurer to ensure compliance and acceptance related to the insurance claim, prepare the repair design, and administer the construction contract.
Two engineering firms expressed interest in the project, however only HDR Engineering submitted a proposal. HDR was the design engineer on the original project that constructed the entire Landfill Drop-Off Facility, new Maintenance Building, and new Scale Plaza. HDR was selected based on their qualifications, including Firm Experience, Project Manager, Key Project Staff, Available Resources and Location, and Project Methodology and Approach. This initial contract includes pre-construction services, including assessment of the condition and damage to the building, creation of a scope of work for repair, design of repairs and/or replacement of components needed to restore building operability, development of cost estimates, and bidding/pricing support services. Construction contract administration services are not included in this contract and will be added by amendment in the future when the construction scope of work is better defined.
ALTERNATIVES
Council may:
· Award W.O. 22-37, Landfill Drop-Off Building Repairs Professional Engineering Services contract, to HDR Engineering, Inc. in the amount of $145,000; or
· Not award a contract for professional services. This would negatively impact the City’s ability to complete repairs on the Drop-Off Building allowing it to be put back into operation, which would then negatively impact Solid Waste operations.
· Award W.O. 22-37, Landfill Drop-Off Building Repairs Professional Engineering Services contract, to HDR Engineering, Inc. in the amount of $145,000; or
· Not award a contract for professional services. This would negatively impact the City’s ability to complete repairs on the Drop-Off Building allowing it to be put back into operation, which would then negatively impact Solid Waste operations.
FISCAL EFFECTS
This project will utilize Solid Waste funds and insurance claim reimbursement(s). The investigations into the fire are still on-going so the amount and source of the insurance reimbursement is unknown at this time.