Staff recommends that Council approve the Professional Architectural and Engineering Services Agreement with Collaborative Design Architects in the amount of $105,950 for W.O. 23-24 Belknap Office Remodel, Phase 2.

Council is asked to award a professional architectural and engineering services agreement to Collaborative Design Architects for W.O. 23-24 Belknap Office Remodel, Phase 2. The agreement consists of professional services for preliminary evaluation, design, bidding, and construction phases. The purpose of the project is to address maintenance issues that are due to the age of the building including window replacement, an evaluation of the roof drains and installation of a new fire alarm system to bring the building into fire code compliance. The remodel will also include a parking lot expansion, the relocation of the some staff, and the remodel of restrooms. 

A Request for Proposals for this project was publicly advertised September 16, 23, and 30, 2022 in the Yellowstone County News. Collaborative Design Architects was selected based on a committee of City Staff review of project proposals. Two other firms submitted proposals which included Durward K. Sobek and Cushing Terrell Architects.

City Council may:

• Approve the Contract for Professional Services with Collaborative Design Architects; or,
• Not approve the Contract for Professional Services with Collaborative Design Architects. If the contract is not approved, the remaining Belknap office remodel cannot be completed. The building will continue to be out of fire code compliance and the indoor spaces cannot be upgraded and improved.

Funding for this project was budgeted in FY23 using Water and Sewer Funds. There is sufficient budget to award this contract.