|
Item 1.A.5.
|
| City Council Regular | |
| Date: | 06/12/2023 |
| Title: | W.O. 23-32, Gorham Park Irrigation System Replacement, Bid Award |
| Presented by: | Pigg Michael, Superintendent |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 23-32: Gorham Park Irrigation System Replacement, to the Good Earth Works Co. Inc. in the amount of $435,723.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 23-32, Gorham Park Irrigation System Replacement, is intended replace the aging irrigation system at Gorham Park. Gorham Park is located at the corner of Miles Avenue and Gorham Park Dr. The new improvements include installation of an irrigation system, pump station, concrete vault, and electrical upgrades.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on April 21, April 28, May 5 and May 12, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on May 16, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid. The bid was reviewed by staff and the project consultant. The bid unit prices appear competitive given market labor and material conditions.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on April 21, April 28, May 5 and May 12, 2023, in the Yellowstone County News and on the City’s website. Bids were opened on May 16, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid. The bid was reviewed by staff and the project consultant. The bid unit prices appear competitive given market labor and material conditions.
ALTERNATIVES
City Council may:
- Award W.O.23-32, Gorham Park Irrigation System Replacement to the Good Earth Works Co. Inc. in the amount of $435,723.00; or,
- Not award a contract and reject the bid. If the project is not awarded, Gorham Park will continue to be irrigated manually during the day causing large portions of the park unable to be utilized. In addition, the irrigation system will continue to be maintenance and labor-intensive.
FISCAL EFFECTS
The following bid was received:
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750. There is adequate budget to award the project. Remaining funds will be used for subsequent park irrigation automation projects within other City parks.
| Contractor | Base Bid |
| The Good Earth Works Co. Inc. | $435,723.00 |
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750. There is adequate budget to award the project. Remaining funds will be used for subsequent park irrigation automation projects within other City parks.