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Item 1.L.
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| City Council Regular | |
| Date: | 06/12/2023 |
| Title: | W.O. 23-50 Gabel Road Reconstruction Emergency Resolution |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review: | Yes |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that Council adopt a resolution declaring an emergency and grant the City Administrator the signing authority to repair Gabel Road and Hogan Slough.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
During the storm that Billings experienced June 2nd and 3rd 2023, Hogan Slough was running extremely high due to runoff throughout Yellowstone County. The high level washed out a portion of Gabel Road, east of 27th Street West. Due to the chance for additional rain and the severely reduced drainage through Hogan Slough, the repairs to the culvert need to be made before the road can be repaired and opened to traffic. Additional heavy rain that occurs before the culvert is repaired could cause flooding upstream of the damage. Therefore, it is imperative that repairs can be done as soon as possible to reduce further damage.
Due to the urgency of getting the repair completed, it is the City Staff’s recommendation that an emergency resolution be approved. Section 7-5-4302, MCA, requires advertising for competitive bids and accepting the lowest responsive bid. Competitive bidding is impractical because the time to advertise and analyze bids and award a contract would require several weeks before the work could begin. Section 7-5-4303, MCA, allows cities to declare an emergency and waive the requirement for advertising and competitive bidding when ¾ of the Council members present at the meeting declare an emergency.
In addition, City staff is asking to have the City Administrator be given the signing authority to enter into the construction contracts necessary to accomplish the work described in this emergency resolution. While there are still several unknowns about the work that is needed, City staff is anticipating the cost of the work to be approximately $500,000. The actual cost of the work may be more depending on unknown conditions or situations that may be encountered.
Due to the urgency of getting the repair completed, it is the City Staff’s recommendation that an emergency resolution be approved. Section 7-5-4302, MCA, requires advertising for competitive bids and accepting the lowest responsive bid. Competitive bidding is impractical because the time to advertise and analyze bids and award a contract would require several weeks before the work could begin. Section 7-5-4303, MCA, allows cities to declare an emergency and waive the requirement for advertising and competitive bidding when ¾ of the Council members present at the meeting declare an emergency.
In addition, City staff is asking to have the City Administrator be given the signing authority to enter into the construction contracts necessary to accomplish the work described in this emergency resolution. While there are still several unknowns about the work that is needed, City staff is anticipating the cost of the work to be approximately $500,000. The actual cost of the work may be more depending on unknown conditions or situations that may be encountered.
ALTERNATIVES
Staff recommends that City Council approve the emergency resolution. There is no viable option that does not create risk for further damage.
FISCAL EFFECTS
The initial estimate for the work is $500,000, although there are many unknown factors that could impact the cost of the work. The work will be completed using street maintenance and storm drain funds.