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Agenda for Planning Board Meeting I (2nd Tuesday)

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AGENDA
July 28, 2020   MEETING  TIME: 6:00 p.m.
VIDEO CONFERENCE FORMAT
 
1.
CALL TO ORDER - Planning Board President:  Welcome and Introduction of new and returning Board Members.
Due to the COVID-19 health concerns, the format of the Planning Board meeting will be held in a virtual videoconferencing environment. The Miller Building and the Planning & Community Services Department will be closed during the meeting. Public comment will be taken only during the Public Comment periods as indicated on the agenda, and during the Public Hearing under the Regular agenda. Comments may be sent to Planning via email before 3:00 PM on Tuesday, July 28 th. Emails received before 3:00 P.M. will be read into the record, emails received between 3:00 PM and 5:00 PM, may be read during the meeting.
 
 
 
2.
APPROVAL OF AGENDA* - including any additions or deletions to agenda. The agenda for a regular meeting will be closed at 5:00 p.m. three (3) working days prior to the date of the meeting. 
 
3.
MOTION. MEETING MINUTES: June 23, 2020; July 14, 2020
 

Attachments

 
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4.
PUBLIC COMMENT PERIOD – As required (3 minute maximum per person).  Any member of the public may be heard on any subject that is not on the agenda.  The Planning Board will not take any action on these items at this time, but could choose to add an item to the next meeting's agenda for discussion.
4a) Comments on items not on agenda and requests to add items to future agendas
4b)  Comments on items on the non-public hearing agenda items
 
5.
DISCLOSURE OF CONFLICT OF INTEREST:
 
6.
DISCLOSURE OF EX PARTE COMMUNICATION:  Ex Parte Communication Binder is available at the Sign-In and Agenda station.
 
7.
NEW BUSINESS: (Agenda items new to this meeting).
 
a.
Public Safety Mill Levy Presentation.  Kevin Iffland, Assistant City Administrator, presenting
 
8.
OLD BUSINESS (Agenda items that were not discussed or not completed in a previous meeting or items requiring action).
 
a.
PUBLIC HEARINGS/PUBLIC HEARING PARTICIPATION GUIDELINES.  
The Public may view the meeting via the Billings Planning & Community Services Facebook page: https://www.facebook.com/Billings-Planning-Community-Services-Department-1738982159659260/?ref=bookmarks
The Public may call in during specific Public Comment periods at 406.237.6165. All callers will be in a queued system and are asked to remain on hold and be patient. Calls will be taken in the order in which they are received. Callers will be restricted to 3 minutes of testimony as is customary.
 
1.
Public Hearing. 2021 Unified Planning Work Program, (UPWP), with the intent to make a recommendation to the Policy Coordinating Committee. 
 

Attachments

 
View Agenda Item
2.
Public Hearing.  Motion/Recommendation to City Council.  Lake Hills Subdivision, 37th Filing.  A 16-lot City Major Subdivision. Ron Hill, owner.  WWC Engineering, agent. Dave Green, Planner II, presenting.
 

Attachments

 
View Agenda Item
9.
OTHER BUSINESS:
 
a.
(Standing Item)  Long Range Strategic Issues and an overview of future City and County issues and projects.
 
10.
ADJOURNMENT
 
FUTURE AGENDA ITEMS FOR TUESDAY, AUGUST 11, 2020
 
a.
Motion/Recommendation to City Council and BOCC.  2021 Unified Planning Work Program, (UPWP), with the intent to make a recommendation to the Policy Coordinating Committee. 
 
 
 

CITY/COUNTY PLANNING BOARD
1st Floor Large Conference Room, Miller Building
2825 3rd Avenue North, Billings, Montana 59101
 
 

Public Hearing Participation Guidelines
 
 
The County Planning Board welcomes public input on matters brought before the Board. To ensure a fair and effective public comment process, we ask that you consider the following guidelines when presenting your comments: Address the Planning Board directly. You must state your name and  address  before commenting. This is an opportunity to explain how you will be affected by the decision and why that is an important consequence.

 
  1. Be informed of the process and the requirements of the Board.  If you are commenting about a subdivision, please limit your comments to the review criteria.

    By state law, the Planning Board must consider only certain criteria when reviewing subdivisions (76-3-608(a), MCA).  These criteria include:

         -Effect on agriculture and agricultural water user facilities

         -Effect on local services

         -Effect on the natural environment

         -Effect on wildlife and wildlife habitat

         -Effect on public health and safety

     
  2. Provide specific information about why you are concerned about the pending application, how the decision will impact the review criteria listed above, and provide suggestions on how to minimize or eliminate the impact.
     
     
  3. Respect the right of others to participate.  Wait until the previous speaker has completed their comments before making your own comments. Do not talk over the person commenting or with other people in attendance.
     
     
  4. The public hearing is not an opportunity to question or accuse the applicant or their agent. If you have questions of the Board, the applicant or the agent, ask the question directly to the Board during the public hearing portion of the meeting. The Board will respond or request the applicant or agent to respond after the public comment portion of the hearing is closed.
     
     
  5. After the public comment portion of the hearing is closed, no further comments are allowed unless you are addressed directly by a Board member.
     
     
  6. You should expect the Board to make a balanced recommendation in accordance with its statutory responsibilities. The Board's ability to make reasonable and thoughtful recommendations is dependent on a fair consideration of everyone's interests.
Thank you for participating.