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Action   15.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
Meeting Date:
06/10/2014
Approve Contract Renewal for Bulk Unleaded & Diesel Fuel
Submitted By:
Terry Hudson, Procurement
Department:
Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
0
NAME
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
Senior Buyer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
Docket Number (If applicable):

Information

Agenda Item Text:

Approve the renewal of Contract No. IFB 12-22-HFM-04 for Bulk Fuel (unleaded & diesel) to Senergy Petroleum, LLC in the estimated amount of $2,558,243 for the period of June 12, 2014 through June 11, 2015 for the Fleet Services Department.

Background:

This will be the second renewal of Contract No. IFB 12-22-HFM-04 approved by the Board of Supervisors on June 12, 2012. Senergy Petroleum, LLC has agreed to hold their pricing firm for the contract renewal period.

Department's Next Steps (if approved):

Process purchase orders and monitor contract performance.

Impact of NOT Approving/Alternatives:

Procurement would be required to obtain quotes every time there was a requirement for bulk fuel resulting in higher prices and additional workload for both the Procurement and Fleet Services Department.

To BOS Staff: Document Disposition/Follow-Up:

No Action Required.

Fiscal Impact

Fiscal Year:
One-time Fixed Costs? ($$$):
Ongoing Costs? ($$$):
County Match Required? ($$$):
A-87 Overhead Amt? (Co. Cost Allocation $$$):
Source of Funding?:

Fiscal Impact & Funding Sources (if known):

The Fleet Services Department has budgeted for this expenditure in the FY 2014-15 budget fund lines;
Diesel: 600-1710-1730-412.710 - $546,440
Diesel: 600-1710-1740-412.710 - $729,303
Unleaded: 109-750-9-412.700 – $1,282,500

Attachments